Payroll Coordinator

Date Posted: Oct 24, 2019
Application Deadline: Nov 10, 2019
Start Date: Dec 02, 2019

Salary From: 55K To 65K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Health, Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Intermediate

Organization Description

Canadian Opera Company

Based in Toronto, the Canadian Opera Company is the largest producer of opera in Canada and one of the largest in North America. The COC enjoys a loyal audience including a dedicated base of subscribers. Under its leadership team of General Director Alexander Neef and Music Director Johannes Debus, the company has an international reputation for artistic excellence and creative innovation. Its diverse repertoire includes new commissions and productions, local and international collaborations with leading opera companies and festivals, and attracts the world’s foremost Canadian and international artists. The COC Academy is an incubator for the future of the art form, nurturing Canada’s new wave of opera creators with customized training and support. The COC performs in its own opera house, the Four Seasons Centre for the Performing Arts, hailed internationally as one of the finest in the world. For more information, visit coc.ca.



Job Description

The Canadian Opera Company (COC) is currently seeking a full-time Payroll Coordinator who will be a key member of the finance team.  The incumbent will be responsible for the accurate and timely processing of payroll and performing tasks such as reconciliations, journal entry preparations and other accounting functions.  Integrity and strong attention to detail are crucial for this role.

KEY RESPONSIBILITIES
  • Prepare and administer payroll for company employees (union and non-union), artists, musicians, contractors and other parties, while auditing payroll processing reports for accuracy and timeliness for effected pay periods
  • Prepare and process weekly payroll spreadsheets and enter data into payroll system
  • Compile data from a wide variety of sources to assist in preparation of payroll (e.g. timesheets, spreadsheets)
  • Complete monthly remittances and prepare cheque requests for payments
  • Prepare journal entries and forms, such as records of employment, income tax forms and remittances
  • Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements
  • Collaborate with other departments to ensure timesheets, pay, fees and records are accurate
  • Ensure that hours are categorized and allocated to correct account codes
  • Calculate, prepare remittances and provide a variety of reports for various unions while ensuring data accurately reflects the collective agreement provisions
  • Verify all payroll and benefit data relating to Short-Term and Long-Term Disability, Leaves of Absence and Wage Garnishees in accordance with Service guidelines and prevailing government legislation.
  • Prepare T4, T4A, T4A-NR and other statements
  • Reconcile payroll data and ensure all deductions are made as scheduled, including Canada Pension, Health Canada, etc.
  • Prepare and balance period-end reports and reconcile to accounting records
  • Prepare and submit tax remittances, Health Tax, WSIB and union payments
  • May be required to administer benefit payments
  • Investigate, resolve and respond to payroll-related matters, discrepancies and any government enquiries in a timely and client-focused manner
  • Generate various internal management reports, statements and summaries from the payroll system
  • Remain current on payroll regulations, standards and work methods
  • Assist other members of the finance team as needed


Requirements:

  • College degree in Accounting, Payroll Administration or related field
  • Minimum 3-5 years’ work experience in accounting/payroll field and a solid knowledge of payroll and payroll tax laws
  • Payroll Compliance Practitioner (PCP) certification would be considered an asset.
  • Experience administering payroll for unionized environment, such as IATSE, Canadian Actors’ Equity Association, or Toronto Musician’s Association is preferred
  • Knowledge of accounting principles, audits, income tax forms, sick pay, health benefit programs, retirement plans
  • Experience with Ceridian Dayforce or Powerpay, and Canpay GrandMaster is an asset
  • Strong computer literacy, including effective working skills of MS Word, Excel and Outlook required
  • Strong data entry skills and excellent attention to detail with a high degree of accuracy
  • Excellent analytical, verbal and written communications skills
  • Experience working through a payroll software implementation is an asset
  • Ability to remain organized, think in a logical/methodical manner, set priorities and meet deadlines with minimal supervision
  • Ability to maintain confidential information
  • Highly conscientious with a strong customer service-focused work ethic


Additional Info:

In addition to group benefits, the COC also provides a Group RRSP for full-time employees.

How to Apply:

To apply, please provide the following materials:
•             A current resume
•             A cover letter, including salary expectations and how you meet the key requirements

 
Applications must be submitted no later than November 10, 2019 to:
 
lorraineo@coc.ca
or
 
Lorraine O’Connor
Manager, Human Resources
Canadian Opera Company
227 Front St. E. Toronto, ON M5A 1E8
 
The COC thanks, in advance, all applicants; however, only those considered for an interview will be contacted.

The COC is committed to providing accommodations for people with disabilities in all parts of the hiring process.  If you require an accommodation, please let us know and we will work with you to meet your needs.
 

Podcasts

Listen to JobBoard Success Stories Podcasts and learn how to navigate work in arts and culture. 

Have a JobBoard success story you'd like to share in a podcast? Contact mona(at)workinculture.ca

DiscoveryBoard

Looking for work? Consider volunteering. Check out DiscoveryBoard for positions. 
According to StatCan, "volunteers can make key contacts that may help them improve their performance or even lead to other employment opportunities."

JobBoard Policy