Orchestra Manager

Date Posted: Oct 12, 2020
Application Deadline: Oct 30, 2020
Start Date: Dec 01, 2020

Salary From: 55K To 65K
Province: British Columbia
City: Victoria
Employee Benefits: Health
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Middle management

Organization Description

Victoria Symphony
The Victoria Symphony, one of British Columbia’s largest performing arts organizations, is heard annually by 140,000 people in nearly 60 main season concerts, education concerts, summer concerts, performances in Duncan and Qualicum Beach.  A medium sized orchestra in size and scope, the Victoria Symphony is recognized as a leader in the promotion of Canadian new music. Throughout the years audiences have discovered the joy and exhilaration of an extraordinary symphonic experience as we continue to grow artistically and our musicians perform with pride and passion.

Job Description

The Orchestra Manager (OM) is responsible for the overall management of the orchestra and all matters related to the successful execution of concerts. This includes ensuring that production aspects are planned and effectively implemented, assuming responsibilities for all issues related to orchestra personnel, and ensuring that articles in the collective agreement are adhered to. Reporting to the CEO, the OM is the liaison between management and the orchestra players. This position has responsibility for two direct reports including the VS Librarian and the Operations Manager.

The OM’s duties and responsibilities may be adjusted from time to time as deemed appropriate.


Specific Responsibilities: 
  • Attending all rehearsals and performances (including out of town concerts and tours). 
  • In collaboration with the CEO, budgeting for orchestra players. This includes the tracking of time sheets and the preparation of estimates of use of part-contract and casual players. The OM will also estimate orchestra costs for sold services and special projects.
  • Preparing rehearsal and concert schedules, season calendars.
  • Hiring of extra musicians, replacements and casuals (in consultation with the MD and principal players as necessary).
  • In consultation with the CEO, checking availability and coordinating booking of all venues for rehearsals and concerts.
  • Consulting with the Music Director on matters pertaining to orchestra instrumentation.
  • Reviewing performance venue contracts with CEO.
  • Booking of all orchestra transportation for out of town concerts and ensuring that all logistics for orchestra players, including payment of per diems, are managed and implemented.
  • Attending select Programming Committee meetings to provide budgetary context. 
  • Serving on the Victoria Symphony’s Health and Safety Committee.
  • Preparing orchestra contracts, ensuring accuracy, ensuring signing in a timely manner, and tracking payment.
  • Serving as contact person with guest artists and guest conductors at rehearsals and performances. 
  • Addressing major/systemic musician concerns regarding stage and pit set up.
  • Supervising the VS Librarian and the Operations Manager and completing annual performance reviews for each position.
  • Preparing/estimating costs associated with media streaming and related agreements, with the relevant information provided in a timely manner to the CEO and Director of Finance.
  • Managing and communicating string rotation to string players via bulletin board and on an online calendar (platform/software TBD).
  • Coordinating business leave, sick leave and relief requests.
  • Coordinating all administration associated with auditions (writing advertisements, gathering excerpts from Librarian, scheduling venue, and coordinating the day of the audition).
  • Preparing and tracking orchestra attendance and submission of payroll calculations to Director of Finance.
  • Communicating rehearsal order to orchestra for each programme on a weekly basis.
  • Interpreting and enforcing Master Agreement (with the support of the CEO and Orchestra Committee).
  • Advising the CEO on matters pertaining to the Master Agreement before and during contract negotiations.
  • Meeting regularly with the Orchestra Committee and communicating relevant issues back to management.
  • Balancing the dual role as advocate for the musicians and as a member of the administrative team. 
  • Strong interpersonal skills and excellent communication skills, both written and verbal.
  • Professionalism when interacting with musicians, staff, and venue representatives. A proud and professional representative of the VS. 
  • Approachable with a collaborative style of problem solving. 
  • Extremely polite and tactful when receiving and relaying sensitive and confidential information. 
  • Organized and efficient with an extreme attention to detail.
  • Consistent in applying principles fairly in all situations, and with all personnel, in combination with good judgement.
  • Keen understanding of the demands of orchestral life. Musically literate, and experience with orchestra culture is an asset. 
  • Good computer skills including knowledge or organizational tools that can help with streamlining processes, and is comfortable working from a laptop at various locations including backstage at a venue. 
  • Union experience and/or a familiarity with collective bargaining and master agreements, and the ability to translate that information at a rehearsal/performance as an advocate for the musicians. 
  • The ability to stay “cool under pressure” and deal with roadblocks in a calm and calculated manner.
  • Able to think flexibly and respond to various personalities with empathy.
  • Artistically neutral – knowledgeable about instrumentation and logistics, but this position is not required to express their artistic opinions without being explicitly asked.

Additional Info:

The Victoria Symphony hires on the basis of merit and is committed to employment equity, diversity and inclusion. We welcome all applications from women, racialized persons/persons of colour, Indigenous peoples, persons with disabilities, persons of all sexual orientations and genders, and others who may contribute to the further diversification of ideas. 

We will be reviewing applications as they are received, but only prospective candidates will be contacted.

How to Apply:

To apply for this exciting opportunity, please send your cover letter and resume, including three professional references in confidence by October 30, 2020. Attn: VS Hiring Committee c/o administration@victoriasymphony.ca. 

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