Financial Administrator

Date Posted: Oct 31, 2019
Application Deadline: Nov 30, 2019
Start Date: Nov 11, 2019

Salary From: 25K To 30K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: N/A
Organization's Field/Discipline: Cultural Industries
Job's focus: Administrative
Job Type: Part-time
Career Level: Doesn’t apply

Organization Description

Philip Beesley Architect Inc. & Living Architecture Systems Group

 Philip Beesley Architect Inc. (PBAI) and the Living Architecture Systems Group (LASG) bring together pioneering researchers and industry partners from centres across North America and Europe in a highly interdisciplinary research cluster dedicated to developing interdisciplinary working methods, innovative technologies and new critical aesthetics within the emerging field of responsive architecture. “Living Architecture”, as proposed by LASG, is the integration of near-living qualities into our built environment through the interdisciplinary synthesis of technological systems. Applying knowledge from interdisciplinary research, LASG is developing environments that can move, respond, and learn; environments that grow themselves and that are adaptive and empathic toward their inhabitants. This research is influencing how we build architecture by transforming the physical structures that support and enclose buildings, the technical systems that gather information and control our interior environments, and the expressive aesthetics of architecture.
 
The LASG operates in conjunction with ​PBAI studio, working in a wide range of projects that include experimental interactive installation and sculpture projects using advanced digital prototyping equipment, as well as traditional architectural developments, graphic design, and exhibitry. The studio is associated with the University of Waterloo, School of Architecture and includes frequent exchanges with students and researchers.  Principals of the studio are professors at the School.   More information on LASG and PBAI can be seen at http://livingarchitecturesystems.com/ and www.philipbeesley.com
 



Job Description

Position: Financial Administrator, Living Architecture Systems Group/Philip Beesley Architect Inc.
Start date: Immediate [negotiable]
Place of Employment: 213 Sterling Road Suite 200, Toronto
Conditions: 3 days per week
Compensation Budget: $26,000-30,000 p.a. negotiable according to work experience

The Living Architecture Systems Group (LASG) is seeking a part-time financial administrator to oversee the financial administration of an interdisciplinary team composed of researchers, designers and engineers, led by Professor Philip Beesley.  The position offers substantial opportunity for growth, increased responsibility, and flexible working hours. The studio consists of a small group of highly motivated, positive, creative individual working in experimental design and art. The candidate should be interested in visual art and experimental design.
 
The Living Architecture Systems Group (LASG) brings together pioneering researchers and industry partners from centres across North America and Europe in a highly interdisciplinary research cluster dedicated to developing interdisciplinary working methods, innovative technologies and new critical aesthetics within the emerging field of responsive architecture. “Living Architecture”, as proposed by LASG, is the integration of living and near-living qualities into our built environment through the interdisciplinary synthesis of technological systems. Visual art, design and engineering are combined in this work. Applying knowledge from interdisciplinary research, LASG is developing environments that can move, respond, and learn; environments that grow themselves and that are adaptive and empathic toward their inhabitants. This research is influencing how we build architecture by transforming the physical structures that support and enclose buildings, the technical systems that gather information and control our interior environments, and the expressive aesthetics of architecture.
 
Philip Beesley Architect Inc. is a small architectural firm that engages in numerous collaborations that include exhibitions, advanced digital fabrication, sculpture and couture. Collaborators include Iris van Herpen (Amsterdam and Paris).

Responsibilities
Responsibilities include accounts with academic research funds, international cultural institutions and non-profit groups, and revenue-based accounts for exhibition and design work. The ideal candidate will have experience working with both commercial, academic and non-profit accounts, and an understanding of their respective requirements.
  • Management of  project budgets and status monitors, integrating time and expense records coordinated with project budgets
  • Working with project managers in maintenance of project accounts, processing invoices, collecting of receivables and account problem resolutions.
  • Assisting comptroller with QuickBooks entries including expense bookkeeping, payroll and employee time records maintenance.
  • Researching and administering government grant subsidies and tax incentives programs, accessing specialists or consultants as necessary.
  • Supporting Research coordinator in preparing grant proposals and grant reports.
  • Communicating with a wide range of project contacts including senior corporate and institutional representatives.
  • Maintaining University research accounts, including communications with University administrators and faculty researchers
  • Develop annual operating budget (in consultation with Project Director)
  • Present regular financial projections to the Steering Committee
  • Share in front-of-house duties
  • Assist in maintaining IT and network operations


Requirements:

Qualifications
  • BCom degree or equivalent with financial accounting experience
  • Skilled in Windows Office suite and Quickbooks, including custom reporting forms
  • Excellent verbal and written communication, diplomacy and interpersonal skills, writing, editing and research skills
  • High degree of initiative
  • Strong management and organization skills
  • Experience in an academic/arts organization/ business is an asset
  • Experience with government tax credit programs is not necessary but will be considered an asset
  • Understanding of IT and network systems is an asset
  • Experience in Adobe Creative Suite is an asset
  • Understanding of Microsoft Project (MSP) software an asset (the studio is intending to implement MSP tracking)


How to Apply:

Applications will be accepted until the position is filled.
Please submit a cover letter, portfolio, resume in confidence via email to
Ellie Hayden, Operations Manager,
Living Architecture Systems Group/Philip Beesley Architect Inc.
ehayden@lasg.ca
 

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