Finance Officer

Date Posted: Feb 07, 2019
Application Deadline: Feb 28, 2019
Start Date: Mar 04, 2019

Salary Range: 60K - 80K
Province: Ontario
Region: Eastern Ontario
City: Kingston
Employee Benefits: Health, Pension, Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Middle management

Organization Description

Isabel Bader Centre for the Performing Arts, Queen's University
Situated on the shores of Lake Ontario, the award-winning Isabel Bader Centre for the Performing Arts brings together exceptional arts spaces and programs with a captivating sense of place to create a dynamic venue for Queen’s students and the community. In addition to the Performance Hall, the other spaces in the 90,000 square foot venue include a studio theatre, a film screening room, art & media lab, and a music rehearsal hall.

The Isabel presents its Soloist, Ensemble, Jazz, Global, Innovator, Children's concert series along with festivals such as the Isabel Human Rights Arts Festival, the Bader and Overton International Violin Festival, and next year's Isabel Indigenous Arts Festival. The Isabel is also brimming with activity from the Faculty Artist Series, Dan School of Drama and Music performances, film screenings, Kingston Symphony Masterworks Series, and a host of local and touring performances and events.

The Isabel was designed by Oslo/New York-based firm Snøhetta and Ottawa’s N45, with acoustics and theatre design by ARUP and Theatre Projects Consultants. Anchored by a transformational gift to the Initiative Campaign from Drs. Alfred and Isabel Bader, the Isabel was inspired by the Bader’s love – of the arts, of Queen’s, and of each other – and is named in Isabel’s honour.

 
 

Job Description

ISABEL BADER CENTRE FOR THE PERFORMING ARTS 
SEEKS A
FINANCE OFFICER

Join a great team of committed arts professionals in this wonderful new state-of-the-art performing arts centre at Queen's University!


JOB SUMMARY:
Reporting to the Director, the Finance Officer performs a critical role in managing the Isabel’s operating accounts, endowment funds, accounts payable and receivable, event settlements, financial systems and reconciliations, and the administration of payroll.   The incumbent supports the Director, the Manager, Operations and the Technical Director in developing the budget and forecasts, and supervises finance staff. The Finance Officer is responsible for complex financial processes and event settlements for a high volume of time-sensitive events, as well as related payroll and policies. The incumbent will support effective leadership decision making at the Isabel, while meeting the requirements of Queen’s Financial Services and Budget and Planning.   

Queen's Position Grade Level: 8
 
KEY RESPONSIBILITIES:
  • Provides expertise and guidance pertaining to accounting, financial and budget activities at the Isabel.  Working closely with the Director, develops and implements policies, procedures, and processes, identifying opportunities to increase the efficiency and effectiveness of the Isabel’s financial and accounting processes. 
  • Coordinates all financial activities and associated risks within the Isabel, including the preparation of relevant management reports and systems to assist the Director and leadership team in monitoring the Isabel’s budget, financial performance, and staffing costs. 
  • Participates in short and long-term financial and strategic planning by developing and maintaining cost and revenue models and conducting reporting and variance analysis.
  • Identifies potential risks, challenges, and opportunities in the development of effective resource allocation.
  • Liaises with Financial Services and the Business Officer in the Provost’s Office to ensure the Isabel’s financial structure and reporting mechanisms support the needs of the Director while meeting Canada Revenue Agency (CRA) and University requirements. 
  • Responsible for the selection and implementation of new software to facilitate casual payroll, event management, and reconciliations; identifies and implements systems solutions for the integration into PeopleSoft.
  • Supports the Director in creating and monitoring the Isabel’s annual budget. Works with the Operations Manager and Technical Director in creating and monitoring specific budget areas. This includes developing the projected operating budget, drafting the annual budget submission/presentation, preparing quarterly projections and year-end reporting, monitoring and reporting on the Isabel’s endowment funds and liaising with Advancement Services.
  • Performs or oversees a high volume of time-sensitive financial and accounting duties, including processing financial transactions and overseeing account management.
  • Completes account reconciliations and monitors account activity to ensure the accuracy and validity of account transactions and all deadlines are met.
  • Provides work direction, and technical/functional guidance to staff.  Schedules and assigns work, and oversees its completion.  Coordinates and monitors workflow, schedule, and duties.  
  • Reviews assignments and provides feedback on work to employees.  Provides input on work performance to management staff. 
  • Provides work direction, and technical/functional guidance to staff.  Schedules and assigns work, and oversees its completion.  Coordinates and monitors workflow.  Provides coaching and feedback on work quality issues, providing related day-to-day supervision.  Escalates unresolved performance and/or disciplinary matters to the Director.
  • Coordinates casual contracts with the Manager, Operations to ensure the hiring of and payroll processing are in accordance with University guidelines and within PeopleSoft.
  • Undertakes additional duties as assigned in support of the Isabel.
 DECISION MAKING
  • Determine type, level and format of information needed by management to support decision making, and when to escalate to the Director. 
  • Determines most effective approach for financial planning and management, and works in consultation with the Director and leadership team on matters relating to financial practices.
  • Based on accounting knowledge, determine how accounting problems or errors should be corrected.
  • Make decisions on software and systems solutions for complex operations.
  • Based on knowledge of government laws, rules and regulations, determine the appropriate tax treatment of accounting transactions.
  • Makes recommendations for changes and improvements while keeping in the mind the objectives and mission of the Isabel and the University.
  • Assess complex situations and determine the appropriate course of action to resolve issues.
  • Prioritize workload to ensure that all deadlines and deliverables are met.
  • Make budgetary decisions, in conjunction with the Director, and appropriately allocate resources.
  • Make independent decisions as an integral part of the daily duties.
  • Interpret and implement policies or analyze procedures related to financial management within the Isabel and recommend changes or amendments as required.
  • Assesses the suitability of job candidates and recommends the most appropriate person for hire.
  • Determines priorities and makes decisions about staff utilization and the assignment of work to achieve optimum efficiencies and productivity.
  • Assesses employees’ training needs and makes recommendations for internal or external training to attain proficiency.
  • Monitors and assesses output and the quality of employees’ work, and recommends the need for formal training or development plans to management and identifies possible staff performance and/or disciplinary issues.


Requirements:

REQUIRED QUALIFICATIONS:
  • University degree in Commerce or Business Administration.  An accounting designation in good standing, such as Chartered Professional Accountant (CPA) is an asset. 
  • Minimum of 5 years’ experience working in a financial or accounting role in a decentralized environment, preferably in a large public or philanthropic organization. 
  • Previous experience working in a performing arts organization is an asset.
  • Knowledge and comprehensive understanding of nonprofit finance, accounting and cost control principles including Generally Accepted Accounting Principles are required.  
  • Previous experience with PeopleSoft, FAST and Queen’s financial systems and policies is an asset.
  • Ability to work in a high-volume, time-sensitive environment.
  • Satisfactory Criminal Records Check required.
  • Consideration may be given to an equivalent combination of education and experience.
 
SPECIAL SKILLS:
  • Respects diversity and promotes inclusion in the workplace.
  • Ability to analyze and undertake complicated accounting processes to ensure compliance with Queen’s financial structures and reporting requirements. 
  • Strong organizational skills and the judgment to prioritize workload and competing demands in a fast-paced environment.   
  • Demonstrated ability to develop and maintain effective working relationships and work with stakeholders in all levels of the organization. 
  • Demonstrated initiative and ability to work well independently and within an interactive team, and have the flexibility to deal with evolving client and event requirements in a timely and tactful manner.
  • Advanced database and computer skills and proficiency in Microsoft Outlook, Excel and Word. 
  • Demonstrated attention to detail and accuracy in a high volume, time-sensitive work environment.
  • Strong communication skills (oral and written) to interact with a diverse group of individuals.


Additional Info:

Queen’s Isabel Bader Centre for the Performing Arts is Canada’s top state-of-the-art university arts centre that opened in September 2014, and an outstanding and extensively used cultural hub for performances by Queen’s students and leading international artists. Its vision is to be an outstanding artistic nexus for student and professional artists, offering a lifetime of unforgettable diverse cultural experiences.

The Isabel Bader Centre for the Performing Arts is an arts presenter with  its own dynamic presentation series, festivals (Ka'tarohkwi Festival for Indigenous Arts, Isabel Human Rights Arts Festival, Bader and Overton Virtuosi Festival), and national music competitions, as it is a student and community engager to foster a life long love affair with the arts. The Isabel supports the outstanding educational work of the DAN School of Drama and Music and the Department of Film and Media and Queen's Event Services, as well as the work of anchor tenants and other internal and external clients.  As a facility manager, the Isabel provides outstanding service to a high volume of internal and external users. 

The Isabel team comprises of extraordinary individuals comprising the Director, Operations Manager, Technical Director, Finance Officer, Booking and Administrative Coordinator, Front of House Coordinator, Box Office Coordinator, Arts Stage Technician permanent staff roles, in addition to 90-100 front of house and production casual staff and volunteers. The Isabel fosters a warm culture of excellence, commitment, and inclusion.

Starting Salary: $59,185 plus pension and benefits.


 

 



How to Apply:

Applications must be submitted online: http://www.queensu.ca/humanresources/careers.

Look for Competition number J1118-0544