Executive Director

Date Posted: Nov 16, 2021
Application Deadline: Dec 16, 2021
Start Date: Jan 04, 2022

Hourly From: $30/hr To $30/hr
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: N/A
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Part-time
Career Level: Executive/board member

Organization Description

TRANZAC
The TRANZAC is a community arts venue dedicated to supporting, presenting, and promoting creative and cultural activity in Toronto. We are a registered not-for-profit corporation, with a board of directors that is elected by the club’s membership.

We have three distinct venues: The Main Hall, The Southern Cross Lounge, and The Tiki Room. The latter two names are part of our heritage as the former Toronto Australia New Zealand Association Club. Each of these three rooms is outfitted with gear appropriate to its size, and each operates differently.

In addition to the three public main floor venues, The TRANZAC has a couple of tenants who rent second floor rooms at below market rates, including Girls Rock Camp and the Toronto Zine Library.

The TRANZAC is a registered not-for-profit organization. As a not-for-profit corporation, we don’t pay taxes, except for HST, and in our capacity as a theatre under 1,000 seats, the City of Toronto has exempted us from property taxes.

Job Description

Summary

The TRANZAC, a multidisciplinary, not for profit community arts venue in downtown Toronto, is seeking a creative and engaged Executive Director to oversee our operations and help us reach our long-term strategic goals as an organization. 

Description

The TRANZAC is seeking a dynamic and experienced leader to work with us as Executive Director. The TRANZAC is a community arts venue dedicated to supporting, presenting, and promoting creative and cultural activity in Toronto. Performance spaces are available for rent for one-time or extended events, as are studio spaces on a longer term basis. As staff leader, the Executive Director will provide support and leadership to the club’s programming and other staff to help shape the artistic activity and ensure a good staff, attendee, performer, and booker experience within the club. 

Reporting to the board of directors, the Executive Director oversees (or manages staff responsible for) a range of strategic, operational and administrative matters. These include budgetary oversight and financial reporting, facilities management, human resources, programming, and marketing and promotions. The Executive Director will use their leadership skills to assist the organization in executing its strategic plan. The role currently 30 hours per week (with a possibility of increasing hours in the future) and requires an onsite presence.

The responsibilities of this position include:

Strategic Planning;

  • Work with the Board to develop and implement the organization’s strategic plan and organizational goals
  • Monitor, evaluate, and report progress on strategic goals

 
Financial Management, Budgeting, and Fundraising:

  • Develop an annual budget and review and monitor the budget once approved
  • Approve expenditures within the authority delegated by the Board.
  • Working in conjunction with the organization’s bookkeepers, ensure that sound bookkeeping and accounting procedures are followed.
  • Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization; oversee procurement and payments (payroll, bill payments, and expenses).
  • Report financial statements to the board on a regular basis

Manage staff expense reports and maintain/reconcile petty cash funds.

  • Oversee, manage, and assist in writing grant applications and deadlines.
  • Develop and manage fundraising strategies, including the retention and recruitment of club membership. 

 
Program Development and Management:

  • In partnership with programming staff and the Board, develop, implement, and supervise programs and services consistent with the organization's objectives.
  • Ensure that bookings and events align with mission and vision of the organization and that the artistic direction is consistent with organizational values and the strategic plan
  • Oversee membership engagement and consultation initiatives.

 
Operations, Staff Leadership and Management:

  • Manage operations; Hire, support, supervise and evaluate our small and wonderful group of employees. 
  • Coordinate with the Board’s committees, volunteers and partner organizations.
  • Manage freelance and independent contractor agreements, including preparing contracts, oversee payment processing, and staff performance evaluations.

 
Human Resources (HR) and Employee Health and Safety:

  • Work with other employees to ensure applicable safety plans (e.g., COVID-19 and communicable disease plan) and legislated employee training (AODA customer service training, etc.) are completed and in accordance with regulatory requirements. 
  • Ensure that hiring and employee performance management are carried out in compliance with existing HR policies.
  • Act as the primary point of contact between the club’s staff and the board of directors, and conduct regular staff meetings.  
  • Manage physical and electronic access to the club's facilities and accounts by employees and contractors.

 
Community Relations and Advocacy:

  • Represent the club for the purpose of developing effective community partnerships.


Requirements:

What are we looking for? 
 
You conduct all business at the highest standard of integrity. You are a dynamic and charismatic team player, with proven leadership and management skills and the ability to build consensus and positively motivate staff, board, and volunteers. You will have three to five years management experience preferably in a non-profit organization, with experience in the arts or a related area; prior experience as a non-profit President or Executive Director is an asset.

Desired abilities and experiences include: 
  • Knowledge of the local arts community of Toronto, including but not limited to music, theatre, film, and dance
  • Experience managing direct reports
  • Outstanding written, oral, and interpersonal communication skills, including conflict management and listening skills. 
  • Self-directed and motivated
  • Strong financial, high-level planning, organizational and analytical skills. 
  • Innovative, capable of flexible, creative thinking.  
  • Ability to prioritize tasks and be adaptable in a fast-paced, multi-tasking environment
  • Ability to work collaboratively with all sectors of the community, club members, local governments, the Board of Directors, and employees.
Additional assets:
  • Experience with public relations, marketing, fundraising and grant writing. 
  • Experience in building/facilities management, and experience in an organization with AGCO-licensed food and beverage operations.


Additional Info:

We invite all qualified and interested individuals to apply and encourage applications from Indigenous, Black, and racialized individuals and people with disabilities, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

We are committed to barrier-free and accessible employment practices in compliance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. Should you require accommodations through any stage of the recruitment process, please disclose them when contacted, and we will work with you to put those accommodations in place.
 

How to Apply:

Email Sam Peck (she/her) at president@tranzac.org with a resume and cover letter. Only those selected for an interview will be contacted. No phone calls, please. 

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