Executive Director

Date Posted: Feb 14, 2021
Application Deadline: Mar 12, 2021
Start Date: Aug 02, 2021

Salary From: 50K To 50K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: N/A
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Upper management

Organization Description

Xenia Concerts
Co-founded by the members of the JUNO-nominated Cecilia String Quartet and now in its 8th year, Xenia Concerts Inc. is a registered charity devoted to creating accessible music and arts events for people and communities who experience barriers at traditional venues. The organization is mostly known for the creation and ongoing direction of a sensory-friendly concert series presented at Meridian Hall (Toronto) that welcomes neurodiverse audience members to enjoy live music in an inclusive and accessible environment. Featured artists have included internationally acclaimed Canadian musicians such as Ensemble Made in Canada, The Rolston String Quartet, and TorQ percussion quartet. Xenia has also developed initiatives to address arts accessibility issues experienced by other populations, leading to partnerships with organizations such as the Alzheimer’s Society of Toronto and Baycrest Centre. Although most Xenia events take place in Toronto, we have extended our reach to stage shows in other cities in both Ontario and Alberta. While Xenia is currently focused on musical presentations, we plan to expand into other artistic disciplines such as dance and inter-disciplinary arts.

Job Description

Reporting to the Board of Directors and working closely with the Artistic Advisor, the Executive Director is responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors.
 
The Executive Director leads and mentors employees of the organization, creating a safe, equitable, empowering, and inclusive workplace while actively fostering diversity and leadership.
 
Responsibilities
 
Leadership
  • Act as the champion and spokesperson for Xenia Concerts, including at events and in media interviews.
  • Oversee the core administration of Xenia Concerts, including the maintenance of accurate records, and compliance with CRA requirements and government policies. 
  • Manage working relationships with the Xenia staff, the Xenia Board of Directors, and Board sub-committees.
  • Advise the Board, on a scheduled and as-needed basis, on all aspects of the organization’s activities and bring in experts to assess and report on the organization’s activities, as appropriate.
  • Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other individuals/organizations to help achieve the goals of the organization.
  • Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the communities served by the organization.
Fundraising
  • Oversee the development and execution of all fundraising strategies, including annual campaigns and project/program-specific campaigns.
  • Research, identify, cultivate and solicit new sources of funding ; develop innovative ways of finding and developing new donor streams. 
  • Prepare and secure grants (government and the private sector).
  • Build and maintain long-term relationships with funders. 
Operational Planning and Management
  • Oversee the efficient and effective day-to-day operations of the organization.
  • Draft policies for the approval of the Board and prepare procedures to implement organizational policies; review existing policies on an annual basis and recommend changes to the Board, as appropriate.
  • Liaise with relevant governmental and community funding agencies and private sector granting departments.
  • Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization.
  • Provide support to the Board by working with the Chair, Secretary and Treasurer in preparing meeting agendas and supporting materials.
  • Develop methods for measuring and presenting Xenia’s success metrics that can be leveraged in fundraising endeavours.
Program Administration
  • Oversee the planning, implementation, execution, and ongoing evaluation of programs and special projects and provide regular reporting on these activities to the Board.
  • Ensure that the programs and services offered by the organization support and contribute to the organization’s mission, charitable objects, and reflect the priorities of the Board.
  • Devise ways to align and integrate the organization’s live arts offerings with new and emerging technology in a manner that validates, enhances and advances the value of live arts in today’s society.
Financial Planning
  • Prepare comprehensive budgets and other financial statements for approval by the Board.
  • Approve expenditures within the authority delegated by the Board.
  • Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization.
  • Ensure that sound bookkeeping and accounting procedures are followed.
  • Work with Xenia’s accountants to prepare the year end’s audited financial statement.
  • Ensure compliance with CRA reporting requirements.
Human Resources Planning and Management
  • Determine staffing and volunteer requirements for organizational management and program delivery and oversee the orientation and training of all staff and volunteers.
  • Oversee the implementation of the human resource policies, procedures and practices including the development of job descriptions for all staff.
  • Establish a positive, healthy, and safe work environment in accordance with all appropriate legislation and regulations.
  • Implement a performance management process for all staff members, which includes monitoring the performance of staff on an on-going basis and conducting annual performance reviews.


Requirements:

Excellent organization skills
Demonstrated customer relations skills
Excellent interpersonal skills
Accounting and budget management skills
Strong computer skills (PC): Microsoft Office Suite (Word/Excel/Publisher), QuickBooks, Adobe, Google Docs, Dropbox, WordPress
Social Media fluency: Facebook, Twitter, Instagram
Self-motivated with an ability to multi-task and prioritize
Ability to develop and manage timelines and meet deadlines
Ability to work independently and also work well on a small team
Professional proficiency in both English and French is desirable
Knowledge of a variety of arts industries is desirable
Open-minded, and enthusiastic working with diverse communities

Additional Info:

This is a full-time position requiring an average of 40 hours of work per week, but work hours per week will vary depending on what events are upcoming. Most work can be done from home weekdays between 9am and 5pm, but occasionally the position will require evening and weekend work at concert and event venues. When the organization embarks on special projects that take place outside of Toronto, some travel may be required.
 
The ideal candidate will have experience in leadership roles in the arts, culture, and / or non-profit sector, and will have a track record of fundraising successes. Candidates should have demonstrated success building and growing relationships and demonstrated ability to create a positive, inclusive work environment.
 
The Executive Director is expected to attend all or most of the organization’s events and represent the organization in a positive and professional manner. A valid driver’s license is required and access to a vehicle is an asset. Prior experience in theatre/venue management and event presentation is an asset. Due to role requirements and exposure to vulnerable communities, the successful candidate will be required to pass a Vulnerable Sector Screening.
 
The Executive Director will be expected to work closely with the organization’s Artistic Advisor in the development of new projects and programming of events and will be required to attend monthly Board Meetings and special meetings of the Board, when requested.
 
Xenia Concerts Inc. supports equity and diversity in the workplace and welcomes applications from all people.
 

How to Apply:

Please email your resume and a cover letter to xeniaconcerts@gmail.com by 5:00pm on March 12, 2021.
 

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