Executive Director

Date Posted: Jul 30, 2019
Application Deadline: Aug 31, 2019
Start Date: Oct 01, 2019

Salary Range: 40K - 60K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: N/A
Organization's Field/Discipline: Cultural Industries
Job's focus: Administrative
Job Type: Full-time
Career Level: Upper management

Organization Description

SING! The Toronto Vocal Arts Festival
SING! The Toronto Vocal Arts Festival is Canada’s only a cappella festival, in which vocal groups sing without instrumental accompaniment. Our Artistic Vision is to present concerts, arts education programs, workshops and master classes that inspire and engage audiences and foster a revitalized interest in the vocal arts. SING! illustrates that the human voice knows no limits and has no constraints of genre, language, cultural background or generation. 

Our mission is to bring together thousands of like-minded artists, students, educators and audiences to create and listen to a profoundly unique and vital festival. SING! thus becomes a platform for some of the most innovative and exciting vocal artists to present music of a multiplicity of backgrounds and styles.  This is our Seventh Season and the Festival will run from May 23 - June 3, 2018.

Job Description

Executive Director, SING! The Toronto Vocal Arts Festival
Are you a dynamic self-starter who is looking to lead a small but established not-for-profit arts organization in Toronto, reporting to an engaged Board of Directors? Do you have experience and relationships in the arts community and experience managing all aspects of business for a small organization, including: strategic and business planning, financial management, including revenue attraction and grant applications, event development and management, venue management, marketing and communications?
If you said yes, please apply with your resume and a brief cover letter including your salary expectations to applications@singtoronto.com
Remuneration is commensurate with experience. Interviews begin the week of August 3. Position starts October 1, 2019.
Following are some of the duties of the Executive Director:
Grant applications - oversee
identify appropriate grants
provide content, liaise with Board members
proofread and edit the application
liaise with granting officers
write and submit grant reports on a timely basis
work with Board members to identify sponsors
develop sponsorable packages and products
reach out to and develop new sponsors
manage sponsor relationships
create and deliver sponsor recognition certificates
ensure that sponsors are included in all collateral material
plan and manage venue selection including availability and costs
communicate options to Board of Directors or Committee
book venues as approved
manage venue relationships and ensure timely payment
provide insurance certificates as requested
reach out to artists as directed by Artistic Director(s)
respond to artist requests for inclusion in festival
create and execute artist contracts
pass the contract riders to the appropriate parties for execution
collect artist bios, photos, and technical requirements
remind the artists about their gigs
ensure timely payment of the artists
arrange transportation and hotels as needed
arrange hospitality as needed
write and edit the newsletter at least twice a month
write the festival program, solicit contributions for the program (letters of congratulations), sell the program ads
write the Annual Report – review hundreds of photos, sponsor and participant reviews, programming, media report, and content pieces to assemble a report
negotiate with photographers, hire them, and create the photography schedule
negotiate with staging and sound companies
negotiate with and hire sound technicians, create the tech schedule
find additional suppliers as needed (printers, etc.)
provide information to insurance companies and ensure that the festival has full coverage including arranging additional insured documents for venues
instruct the Treasurer to pay the suppliers
work with publicists to increase media coverage
work with Marketing Director to get the best deals for media buys and the highest possible coverage from the media purchased
track media coverage
arrange interviews along with the publicists
provide interviews
stay in touch with Festivals and Events Ontario
attend networking events
Graphic Design
supply content to designer
proof designs
supply graphics as requested to media and social media content developers
provide requirements for volunteers to the Volunteer Coordinator
maintain office equipment
buy office supplies
supervise interns, volunteers, and employees – assign tasks and oversee the work
Board of Directors
report to the Board on an ongoing basis about project and needs
report activities to the board, including distribution of Executive Director’s Report, 7 days prior to each scheduled Board meeting
attend board meetings
manage other special projects as directed by the Board
develop a strategic work plan in consultation with the Board
Other responsibilities as assigned


  • demonstrated track record in arts management, event management, and arts administration
  • skills in media management (including social media)
  • ability to multi-task effectively 
  • high level of proficiency in Microsoft Office (word, excel, powerpoint)
  • strong interpersonal, communication, and collaboration skills
  • good budget management skills
  • availability for evening meetings and to work extended hours and weekends during festival events
  • attention to detail and strong organizational skills
  • ablilty to take direction
  • valid driver's license an asset
  • genuine passion for music 
  • excellent writing and communication skills
  • knowledge and understanding of the philanthropic sector
  • experience in coordination of staff and volunteers
  • strong problem-solving skills
  • ability to create strategic plans short term, medium term, and long term

Additional Info:

SING! iToronto s regarded as one of the top a cappella festivals in the world because of its highly curated, mullti-disciplinary presentations, and the wide variety of music, from barbershop and pop to classical and jazz.  SING! is incubator and facilitator for emerging Canadian talent, a resource and accelerator for the a cappella genre in Canada and internationally, and a provider of eye-opening, memorable experiences for audiences.  Nearly 20,000 people attended SING! Toronto 2019, which is a high water mark for any a cappella festival.  Fifty-nine different a cappella groups and individual artists performed at these events, ranging in size from soloists to a 70-voice choir, for a total of 460 individual singers performing at the festival.  Partner SING! festivals are in Ediburgh, Texas, and Mexico, and we have a dedicated a cappella stage at Beaches Jazz Festival in Toronto.  We have a highly-committed board and a strong contingent of volunteers working together to deliver this award-winning event.  

How to Apply:

Send resume and a brief cover letter including your salary expectations to applications@singtoronto.com


Listen to WorkInCulture Success Stories Podcast 001

Have a JobBoard success story you'd like to share in a podcast? Contact mona(at)workinculture.ca


Looking for work? Consider volunteering. Check out DiscoveryBoard for positions. 
According to StatCan, "volunteers can make key contacts that may help them improve their performance or even lead to other employment opportunities."

JobBoard Policy