Events Coordinator

Date Posted: Jul 15, 2019
Application Deadline: Aug 06, 2019
Start Date: Sep 03, 2019

Salary Range: Other
Additional Salary Information: $40,000 – $45,000 annually
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Full-time
Career Level: Entry level/ intern

Organization Description

Business for the Arts

Business for the Arts is Canada’s national association of business leaders who support the arts. Our mission is to strengthen arts and culture in Canada by building partnerships between the private and cultural sectors. We help arts organizations connect with funders and volunteers in the private sector, communicate the value of investing in the arts through our research, publications and advocacy work and recognize great business leaders in the arts through our awards program and media partnerships. For more information, visit www.businessforthearts.org.



Job Description

Join our Team!
Business / Arts is seeking an enthusiastic professional to join our team. The Events Coordinator will have an entrepreneurial spirit, an exceptional eye for detail, is self-motivated, goal oriented and comfortable working in a collaborative team. The Events Coordinator is an integral member of our team, responsible for managing logistics and planning of Business / Arts events including Awards Gala, Canadian Arts Summit, abx, member events and supporting our administrative needs.

Who we are
Business / Arts is a national charitable organization that shows the power of partnership between business and arts.

Our national mentorship training program artsvest has created nearly 5,000 partnerships between business and arts organizations, raising over $21M in new private sector investment. Combined with matching funds, this has led to an overall impact is $29.25M to Canada’s cultural sector.
Through initiatives like the Canadian Arts Summit, we work in partnership with arts leaders, government and the business community to ensure a thriving arts and culture sector.

We lead research and advocacy projects to help make the case for the arts.

Our arts & business exchange initiative is focused on cultivating and inspiring the next generation of business leaders to partnership with the arts.

Role Responsibilities
 
Awards Gala
  • Assist Director, Development & Operations and act as project lead, managing all aspects of the event, including work back schedule, guest services, logistics, venue, suppliers, entertainment, labour, and vendors
  • Assist with tracking and maintain budget, estimates, expenses and incurred costs.
  • Manage event volunteers (recruitment, orientation, day of)
  • Support the awards nomination process and craft jury materials
  • Manage guest services including invitation, ticket sales, dietary restrictions, general guest inquiries, guest list, seating chart, and guest check in
  • Maintain Awards Gala stakeholder lists and perform data research and entry
  • Work with accounting team on invoicing and tax receipts
 Canadian Arts Summit
  • Act as a project lead and provide administrative and logistical support to Director, Development & Operations including administration, logistics, venue, supplies, entertainment, labour, and vendor relationships
  • Manage work back schedule
  • Assist with tracking and maintain budget, estimates, expenses and incurred costs.
  • Assist with the preparation of special invitations
  • Manage Summit invitations, registration intake, confirmations and guest inquiries
  • Provide support for Steering Committee social events
  • Collect headshots and bios for speakers, members, and all guests
  • Arrange travel and accommodation for guests and speakers, and other tasks as required
  • Maintain Summit stakeholder database
 Arts & Business Exchange (abx)
  • Provide event support to communications and abx programming team
  • Act as onsite project lead, being the point person with venue staff
  • Lead the coordination of event logistics, i.e. venue, A/V, catering, entertainment, materials (name tags, tent cards, etc.), etc.
  • Collaborate with communications team on guest registration
artsvest
Act as logistics lead for events and initiatives for artsvest including press announcements, launch events, celebration wrap events, etc. These events take place in multiple regions across Canada and may require travel.
 
Administrative
  • Maintain records on event activities, progress and status
  • Update and maintain Eventbrite registration pages and guest lists
  • Update and maintain event related contact lists and database records
  • Support with general administrative tasks
  • Assist Director, Development & Operations with other special events, such as, but not limited to, Board of Director / Friend events, prospecting events, Speaker events, etc.
  • Additional tasks and responsibilities as required for the role


Requirements:

  • Bilingualism (French and English) is a strong asset
  • Exceptional written and verbal communication skills
  • Experience in the arts & culture or charitable sector
  • Ability to work with multi stakeholders and high caliber clients
  • 2+ years program or events management
  • Organized, detail and multi-task oriented
  • High energy, proactive, team-oriented and personable
  • Computer literate with Google Apps, Microsoft Office, Eventbrite, MailChimp


Additional Info:

  • Position Term: one-year full-time contract
  • Location: Toronto
  • Salary: $40,000 - $45,000
  • Application Deadline: Friday, August 23, 2019 at 5:00pm
  • Anticipated Start Date: September 2019


How to Apply:

Please email cover letter and resume to Brittney Cathcart, Director of Development and Operations at brittney@businessforthearts.org

 

Podcasts

Listen to WorkInCulture Success Stories Podcast 001

Have a JobBoard success story you'd like to share in a podcast? Contact mona(at)workinculture.ca

DiscoveryBoard

Looking for work? Consider volunteering. Check out DiscoveryBoard for positions. 
According to StatCan, "volunteers can make key contacts that may help them improve their performance or even lead to other employment opportunities."

JobBoard Policy