Event Coordinator: Digital Data Mixer

Date Posted: Jan 08, 2020
Application Deadline: Jan 24, 2020
Start Date: Feb 03, 2020

Hourly From: $40/hr To $40/hr
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: N/A
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Contract
Career Level: Intermediate

Organization Description

Ontario Association of Art Galleries

OAAG is a registered charitable organization. Established in 1968, OAAG was incorporated in Ontario by letters patent on October 9, 1970. The Charitable Objects from the Letters Patent are:

  • To encourage co-operation between member galleries and museums
  • To encourage cooperation with the Ontario Arts Council and similar agencies
  • To assist in the development of visual art centres in the province of Ontario
  • To promote high standards of excellence and uniform methods in the care and presentation of art
  • To serve as an advisory body in matters of professional interest in the province of Ontario.

Our Vision of the Future

The Ontario Association of Art Galleries (OAAG) will be an essential and sustainable art service organization serving Public Art galleries.

OAAG will be recognized as a leader in Canada’s cultural sector, whose voice is respected and trusted by stakeholders. OAAG will be enterprising in its delivery of services that members value.  It will enable member connections through a state of the art digital platform. Members will be in ongoing contact with each other, to share resources and to develop the capacity of each individual and organization. OAAG and its partners will provide relevant, groundbreaking professional development courses to members.  

Our long term vision is when our members and the entire public art gallery sector are thriving, art galleries will be contributing to the well-being of their communities through innovation and inspirations to move beyond the status quo. The art gallery as a site of learning will be at the centre of civic conversations, fostering curiosity and understanding. Galleries of all sizes occupy beautiful, functional facilities (physical and virtual) that inspire and display new creative forms. Galleries are sustainable because they are supported by members of the community and all levels of government.  

Our Mission

Through advocacy, professional development, and network-building, OAAG advances and empowers Ontario public art galleries.

Job Description

Event Coordinator: Digital Data Mixer
Contract, 36 days over 3 months, $40 per hour
This post will assist with the coordination of a one day event in Toronto in April 2020. Funded by Canada Council for the Arts, the Digital Data Mixer will be an event to host 20 people working within public art galleries. The aim of the event is to build digital literacy in working with data. From identifying, sourcing and cleaning data through to analysis, visualization and strategy, participants will share and discuss ideas, techniques, sources, tools, challenges and opportunities with experts and each other. This event will help organisations and professionals to move towards using data driven decision making in their institutions.
The Ontario Association of Art Galleries (OAAG) is the only arts service organization in Canada to specialize in public art galleries; it is an innovative, forward-looking organization, ideally placed to lead this project.
Through advocacy, professional development, and network-building, OAAG has been working to advance and empower Ontario public art galleries since 1968. OAAG supports galleries in building relationships with arts and heritage organisations, both nationally and provincially. OAAG’s wide range of initiatives, professional development, and support services include: marketing for audience engagement; art collection management; and development of visual art centres.
To discuss this project, or if you require more information, please email hr@oaag.org with “Event Coordinator, Digital Data Mixer” in the subject line.

The event coordinator will :
  • Ensure the Digital Data Mixer event is well run
  • Undertake logistical planning and execution
  • Develop communication aspects of the project including social media
  • Liaise with suppliers, partners, sponsors, venue, participants and colleagues
  • Handle registration and enquiries from participants
  • Disseminating surveys to participants and encouraging completion
  • Keep records of activities and assist with report writing


  • Good digital skills, including social media, G Suite, understanding of data practices
  • 3+ years experience in the field of event planning and coordination
  • Very good communication and interpersonal skills
  • Excellent customer service skills
  • Demonstrable strong organizational skills
  • Experience in marketing and promotion of events and conferences

Additional Info:

Commencement of work: Week of February 3, 2020

How to Apply:

Please send a cover letter, CV and three references to hr@oaag.org with the subject line “Event Coordinator, Digital Data Mixer”

Deadline: Friday January 24, 2020


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