Communications and Office Coordinator

Date Posted: Aug 13, 2019
Application Deadline: Aug 27, 2019
Start Date: Sep 16, 2019

Salary Range: 30K - 40K
Additional Salary Information: Annual salary: $30,500, 4 days/week
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: Health
Organization's Field/Discipline: The Arts
Job's focus: Creative & Administrative
Job Type: Part-time
Career Level: Intermediate

Organization Description

League of Canadian Poets
Established in 1966, the League of Canadian Poets is a national non-profit organization dedicated to supporting, engaging, and promoting poets and poetry in Canada. 

The League’s mission is to develop the art of poetry; to enhance the status of poets and nurture a professional poetic community; to facilitate the teaching of Canadian poetry at all levels of education; to enlarge the audience for poetry by encouraging publication, performance and recognition of Canadian poetry nationally and internationally; to uphold freedom of expression.

To learn more about the League, visit http://poets.ca/about-us/

Job Description

The League of Canadian Poets is seeking a new Communications and Office Coordinator to join our team. This role focuses primarily on digital communications, promoting our work through different channels and social media. Since the League of Canadian Poets is a small organization with a small staff, the Coordinator will also have to provide some administrative and project support responsibilities.  
 
The Communications and Office Coordinator is responsible for promoting the League’s community, services, and news to our members and other stakeholders. This is a multi-faceted role that requires you to be creative, think on your feet, and make changes to our processes as needed to get the most from our channels. The ideal candidate will be able to work well with minimal supervision, is a self-starter who is committed to making improvements, and is willing to work creatively to get the job done.  
 
In the LCP’s small office, staff must develop an ability to adapt to different programs and software, including the ability to learn on the spot: an instinct for Googling, problem-solving, and (re)learning on the fly are a must. The successful candidate will understand how to adjust our communication style and schedule as needed. Understanding both the big picture and the individual project needs of the organization are essential to success in this role. 
 
There is an opportunity to develop into a full-time role for the right candidate.  

Requirements:

Below is an overview of our general required skills for this position. We are very willing to consider candidates with a diverse working background. If you feel you will do an amazing job in this role but do not already have one of the skills below, please do still apply and tell us why you’re right for the position and a bit about your experience.  
  • Excellent communication skills, both written and verbal  
  • Bachelor’s degree, preferably in Communications, Marketing or English 
  • Minimum 1-2 years of experience social media promotion, preferably within not-for-profit or charitable sector 
  • Detail-oriented and self-motivated working style, with an ability to work with minimal supervision  
  • Experience working with digital communications programs such as WordPress, Canva, Venngage, and MailChimp 
  • Experience creating written and graphic content for online promotional campaigns 
  • Ability to work closely in a small, friendly office 
  • Experience in fundraising an asset (a big one!)  
  • Experience in donation drives an asset (a big one!)  
  • Bilingual in French and English an asset  
  •  Any experience with the following will be an asset: InDesign, Google Forms, Office 365 (including Excel, Word, Outlook, OneDrive, Planner, and Flow), and Trello 
  • Aptitude for learning and working with new programs as needed (Are you someone who will dive in and Google something or take a webinar to figure it out? We love that). 
     


Additional Info:

COMMUNICATIONS AND ADMINISTRATIVE COORDINATOR RESPONSIBILITIES
PROGRAM COORDINATION/ADMINISTRATION 
  • Coordinate content, promotion, and schedule for National Poetry Month, including liaising with guest writers 
  • Manage the promotion of and submissions to single-poem contests, such as the Very Small Verse and National Broadsheet contests, including jury support 
  • Coordinate Poetry Pause, including submissions, selection committee support, design, and distribution via MailChimp 
DIGITAL COMMUNICATIONS 
  • Actively update and improve the League’s website (www.poets.ca 
  • Manage the League’s Facebook, Twitter, Instagram accounts, with original content and content from other industry sources as well as from League members. Our goal is to cultivate active and helpful channels that provide interesting and actionable content for members 
  • Maintain—including posting and content creation where required—all online League communication channels, including the League’s website, events calendar, and blog 
  • Work with contract staff to produce professional press and media kits for major national programs, awards, projects, and events 
  • Provide reports and strategies for the League’s communications, including campaign and project proposals 
  • Compile, create, and distribute monthly and quarterly newsletters of industry news, literary opportunities, and updates from the League 
  • Promote submission windows and winners of the League’s annual contests and awards 
  • Attend and represent the League at events 2-3 times per year (for example, Word on the Street, poetry readings, book launches, professional development events for artists) 
ADMINISTRATIVE AND ORGANIZATIONAL SUPPORT: 
  • Answer phones, email inquiries, open and post mail; assist administrative staff with organizing and major mailings where necessary 
  • Participate in annual and strategic planning 
  • Assist with developing, executing, and monitoring emerging projects, issues, and goals 
  • Assist in the organization and execution of the LCP AGM and Annual Conference, including promotion, onsite staff support, speaker relations, and registration 
  • Assist Administrative staff with general membership support, inquiries, and relations as necessary 
  • Work with office and contract staff to create and maintain project and communication timelines 
COMMUNICATIONS PLANNING AND STRATEGIZING  
  • Create promotional plans for each of the League’s projects and programs  
  • Create and implement strategies for procuring donations and sponsors for the League  
  • Continually develop best practices and take advantage of opportunities to promote work in new ways
     


How to Apply:

Please send a cover letter and resume as a single PDF attachment to lesley@poets.ca by Tuesday August 27th.  Please do not email or call about this position.

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