Assistant to the Artistic Director

Date Posted: Aug 07, 2019

Salary Range: 20K - 30K
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Employee Benefits: N/A
Organization's Field/Discipline: The Arts
Job's focus: Administrative
Job Type: Part-time
Career Level: Intermediate

Organization Description

Randolph College for the Performing Arts

In the 25 years since its founding, the Randolph College has been a part of every major musical theatre event in Toronto, from the pre-Broadway runs of Ragtime and Fosse to the North American premieres of Andrew Lloyd Webber’s The Wizard of Oz and Dirty Dancing, and Mirvish Productions The Sound of Music. The Randolph College was established during the mega-musical revolution in Canada, at the time giving rise to a new breed of performer able to meet the needs of an increasingly demanding and dynamic industry. Distinguished faculty and entertainment industry professionals shape Triple Threat™ skills of dancing, acting, and singing in an accredited college program.



Job Description

This role will provide professional, high-calibre administrative support to the Artistic Director on a part-time basis (3 days a week, 8 hours per day).

Responsibilities:
  • Assist in managing the Artistic Director’s schedule on a day-to-day basis, responding to/creating meeting requests
  • Set up, facilitate and manage internal regular meetings between the wider staff team and the Artistic Director
  • Manage and note requests for the Artistic Director’s time via email, telephone and letters and respond/forward as required.
  • Help manage the flow of correspondence for the Artistic Director, including both written and electronic redirecting as appropriate, organizing replies and drawing attention to matters for urgent attention.
  • Schedule lessons, coordinating student and faculty (w/ consultation)
  • Schedule and coordinate Assessment Week, Placement, End of Term meetings, Panelists, Guest Speakers, etc
  • Deliver Polls
  • Triage student and faculty concerns, coordinating with Student Services
  • Carry out research including sourcing data, researching information, providing summary digests and interpreting financial information.
  • Organize equipment for meetings and produce documents, briefing papers, reports, minutes and presentations in preparation.
  • Provide administrative support, including drafting correspondence, tracking evolving priorities and summarizing key points of information.
  • Ensure effective information management including an address database, record keeping, manual and electronic filing.
  • Develop a good knowledge and understanding of the Artistic Director’s activities and responsibilities both within the College and externally, and provide assistance on all these activities.
  • Organize the Artistic Director’s office and environs to reflect the position
  • Prepare petty cash claims for the Artistic Director.
  • Complete monthly credit card reconciliations on behalf of the Artistic Director.
  • Assist the Artistic Director in the production of contemporary and musical performances
  • Collaborate on/work with the Artistic Director on special projects as required
  • Other duties as required
 
  •  


Requirements:

Qualifications, Skills and Attributes:
  • Demonstrable experience of working closely with senior figures, preferably as an assistant, producer or administrator.
  • Skills in managing a complex schedule, balancing professional commitments.
  • Demonstrable experience of working within a creative environment and an understanding of current developments in these areas.
  • Skills in drafting letters, reports and management papers.
  • Excellent communication skills, both verbal and written.
  • Excellent IT skills, especially with Word, Excel, PowerPoint and Outlook.
  • Experience and skills in devising and managing office procedures.
  • Skills in organizing meetings and minute taking.
  • The ability to work under pressure, prioritize effectively and meet deadlines.
  • To work with attention to detail and able to work independently.
  • A high degree of confidentiality, discretion, initiative and tact.
  • Ability to organize events efficiently and liaise with a range of internal and external individuals and groups.
  • Experience of factual research.
  • Experience of managing international relationships.
  • Performing Arts background/experience preferred


Additional Info:

Schedule will be built in coordination with the Artistic Director, and scheduled work hours may change. Overtime may occasionally be required, or permitted with prior approval.
 

How to Apply:

How to Apply
Please submit your application by emailing your cover letter and résumé to humanresources@randolphcollege.ca
 
Randolph College for the Performing Arts is an equal-opportunity employer, committed to reflecting our city’s and country’s diversity. We encourage Canadians of all backgrounds to apply.
 

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