Administrative Coordinator

Date Posted: Jan 06, 2020
Application Deadline: Jan 18, 2020
Start Date: Feb 03, 2020

Hourly From: $20/hr To $25/hr
Province: Ontario
Region: Peel Region
City: Mississauga
Employee Benefits: Other (e.g. flex time, comp tickets, etc.)
Check Additional Info section for more Employee Benefits
Organization's Field/Discipline: Doesn't apply
Job's focus: Administrative
Job Type: Contract
Career Level: Intermediate

Organization Description

Sampradaya Dance Academy
Sampradaya Dance Academy is Canada's premiere Indian dance training institution. It was established by leading Indo-Canadian dancer, choreographer and teacher Lata Pada in 1990 and is at the forefront of training in bharatanatyam, a classical Indian dance form. Founded with the vision of creating future generations of accomplished dancers, teachers and choreographers, the Academy offers a progressive curriculum that incorporates the technical, theoretical and performance skills of bharatanatyam, while maximizing the individual potential of every dancer

Job Description

 “Sampradaya Dance Academy” (SDA) is a premier institution dedicated to the professional teaching of the Indian classical dance form of Bharatanatyam. It was established by leading Indo-Canadian dancer, choreographer and teacher Lata Pada in 1990 and is at the forefront of training in bharatanatyam, a classical Indian dance form. 

Who are we looking for?
The Academy is currently seeking a dynamic individual with strong administrative and coordination skills to join us as the Administrative Coordinator for 1 year contract with possibility for renewal.

Responsibility

  • Responsible for providing administrative support to ensure efficient operation of Sampradaya Dance Academy (SDA).  This role is vital to support the director and staff including teachers, students, parents through a variety of tasks related to the academy
  • Maintain internal and external communication within both organizations.
  • Records management.
  • Manage performance fees, student fee records/invoices and collection and preparing bank deposits.
  • Office management - general office administration duties: filing; order supplies; coordinate meetings, manage petty cash – log, receipts, reports, etc.
  • Provide administrative support for meetings- prepare for academy meetings and take minutes, assist with board meeting preparation and retreats.
  • Coordinate design, print production, and distribution of all marketing materials.
  • Source and manage venue rentals, including coordination with volunteers for academy recital
  • Work with volunteers and committees to organize fundraising and other events.
  • Coordination of large mailings.
  • Distribution of e-newsletter and other e-mail communications (invitations, notices, etc.).
  • Organization of special events.
  • Keeping track of required website maintenance/ timely updates, etc.
  • Provide callers/visitors with the necessary information about the Dance Centre and its programs/services.
  • General housekeeping duties as assigned.
  • Other duties and/or projects as required.


Requirements:

Qualification and Skills

  • Post-secondary education or equivalent.
  • Diploma/degree in Arts Management would be an asset.
  • Minimum of 3 years experience in an administrative role and handling finances, fee collection.
  • Proactive, detail oriented, self-motivated and meticulously organized with an interest and background in South Asian arts.
  • Excellent communication skills and demonstrated experience providing customer service.
  • Ability to work in a fast-paced environment and have the flexibility to handle various job assignments while prioritizing all assigned tasks.
  • Interpersonal skills and the ability to work in a team environment are a must.
  • Ontario driver’s license and a reliable car will be an asset.


Additional Info:

Hours of Work

  • Monday:  Day off
  • Tuesday:  3:00 – 5:00 pm* ; 6:00 pm – 9:00 pm
  • Wednesday:  3:00 pm – 5:00 pm* ; 6:00 pm – 9:00 pm
  • Thursday:  3:00 pm – 5:00 pm* ; 6:00 pm – 9:00 pm
  • Friday:  11:00 am – 3:00 pm*
  • Saturday:  8:30 am – 2:00 pm
  • Sunday:  8:30 am – 2:00 pm

*note these are flexible hours

Please note the incumbent is required to be flexible to accommodate various needs of the academy, including driving to various performances across the GTA and purchase of required supplies for the academy outside of the office hours. Hours of work is 30 hrs/week
 

 
 



How to Apply:

How to apply
 
Interested candidates, please forward your resume and cover letter to academy@gmail.com

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