Job Details

Job Description

The Toronto International Film Festival, a vibrant not-for-profit arts organization, is accepting applications for the full-time position of:

SENIOR MANAGER, SPECIAL EVENTS

Reporting to the VP, Operations & Production, the Senior Manager, Special Events will be responsible for the successful execution of all TIFF events within Bell Lightbox and in other venues engaged by TIFF.

Responsibilities:
• Contract, book, schedule, facilitate and/or assign and monitor the planning, coordination and execution of TIFF events through an established event production protocol;
• Oversee all aspects of event planning and production, including budget, venue sourcing, catering, menu selection, invitation design and print, seating planning, schedule of events, speaker timing, identifying audio-visual/tech requirements, décor, deliveries, and post event wrap up;
• Liaise with other TIFF departments, partners and/or external clients to design, plan, develop requirements, and seek appropriate approvals and permits to ensure a compliant, safe and successful event;
• Source appropriate locations for events and, working with the VP, Operations & Production as well as TIFF’s Sponsorship & Development departments, negotiate partnerships for in-kind support with offsite venues, caterers and other suppliers;
• Hire, train and manage performance of event planning and coordination staff;
• Prepare and monitor the budget for all approved events, reconcile revenues and expenses as approved through TIFF’s budgeting process;
• Provides event reports and analysis on a timely basis to the VP, Operations & Production;
• Maintain a comprehensive TIFF Calendar of Events as part of an overall Events Management System and ensure regular and timely dissemination of information to all TIFF department;
• Act as an internal resource for Event Planning related best practices;
• Conduct regular staff meetings with direct reports and staff as required;
• Supervise and/or oversee the supervision of volunteers as required;
• Other duties as required


Start Date: January 18, 2010

Requirements

• University degree, community college diploma or equivalent work experience
• Minimum 5 years experience in the area of Event Planning and Production of major cultural events - CSEP, CSEC, CSEM or similar certification an asset
• Well developed verbal and written communication skills
• Dynamic and outgoing personality with sound judgment and discretion
• Professional manner and “can-do” attitude, with the ability to think on your feet and adapt quickly to change
• Excellent attention to detail, budgets, timelines, and objectives
• Strong project and people management skills
• Creativity to develop innovative solutions; knowledge of special events trends within the cultural sector
• Ability to both work independently and in a team environment as well as the ability to both take and give direction effectively
• Understanding and commitment to superior client servicing
• Well developed administrative, analytical, sales, and organizational skills with the ability to prioritize and manage concurrent duties
• Well developed interpersonal and public relations skills to interface with senior corporate personnel, TIFF staff, volunteers, and other internal and external stakeholders
• Adaptable to flexible work schedule including some evenings and weekends

Additional Information

Please submit cover letter, résumé and the names and phone numbers of 3 references by 5pm on December 16, 2009 by email, mail or fax to the attention of Hiring Committee: SENIOR MANAGER, SPECIAL EVENTS

TIFF
Email: humanresources@tiff.net *Please note the position in the subject line*
2 Carlton Street, Suite 1600, Toronto, Ontario, Canada M5B 1J3
fax: 416-967-9477

Please note in your cover letter where you saw this job posting.

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. No telephone inquiries please. All applications are considered confidential.

The Toronto International Film Festival is an equal opportunity employer.

The Toronto International Film Festival is a charitable, cultural organization whose mission is to transform the way people see the world. Its vision is to lead the world in creative and cultural discovery through the moving image.
TIFF gratefully acknowledges the Ontario Trillium Foundation, an agency of the Government of Ontario, for its support of Group-wide human resource initiatives.

Date Posted: November 26, 2009