Creation Coordinator

Date Posted: Nov 13, 2017
Application Deadline: Jan 05, 2018

Salary: TBD
Province: Ontario
Region: Central Ontario
City: Toronto
Organization's Field/Discipline: The Arts
Term: Contract
Career Level: Doesn’t apply

Organization Description


Creativiva Inc., entertainment producers and experience architects. 

Job Description

Our team at Creativiva is quickly expanding, and we are interested in hiring a Creation Coordinator, who will be responsible for coordinating communications, documentation, talent acquisition and show logistics. 


Works closely with project managers to ensure that the Creative team has current and complete information pertaining to all shows (including budgets, schedules, deadlines, etc)

Liaises with designers for costumes, graphic designs and posters, props and show effects, set design, music, etc

Facilitates project team meetings and takes minutes with action item lists (responsibilities, duties and current status) and ensures all action items are on schedule

With guidance from the Creative team, coordinates talent acquisition activities 

Coordinates all logistics and talent support for shows (including booking airfare, accommodation, insurance, assisting with visa applications, etc)

Keeps databases and electronic filing systems up to date

Performs other related duties and tasks as assigned


Required Skills & Experience:

A minimum of two (2) years of experience working experience in arts management, theatre, or film is required

Previous experience in Project Coordination and Event/Show Production is mandatory

Previous experience in budgeting, scheduling, and organization is a strong asset

Ability to multitask effectively

Strong written and verbal communication skills

Exceptional problem solving skills

Strong computer competence

Superior relationship building skills

Works well under pressure, thrives in fast-paced environments and has the ability to balance multiple priorities and deadlines

Understands the value of working with others and the importance of maintaining a positive, enthusiastic and professional attitude

Innovative, creative and curious


Bachelor’s Degree in a relevant field (arts management) or  equivalent


Additional Info:

Additional Information:

International travel will be required, a valid passport is a must

Must be eligible to work in Canada

Evening and weekend work may be required to meet deadlines

Creativiva Inc.
Entertainment Producers & Experience Architects

This position is only for 5 days a week  Monday to Friday (9 am - 5 pm), Toronto West. 
This is a term contract position for 12 months with the possibility of extension.

How to Apply:

Applicants must clearly demonstrate in their cover letter how they meet the requirements for this position. Applications without cover letters will not be considered.

Please email your resume and cover letter with the subject “Creation Coordinator" to

We thank you for your interest. Only selected candidates will be contacted for an interview. Please, no phone calls.

Contact Info:



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