Project Coordinator

Date Posted: Oct 19, 2017
Application Deadline: Nov 10, 2017

Salary: TBD
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Organization's Field/Discipline: The Arts
Term: Contract
Career Level: Doesn’t apply

Organization Description


Creativiva Inc., entertainment producers and experience architects. 

Job Description

Our team at Creativiva is quickly expanding, and we are interested in hiring a Project Coordinator, who will support the project management team to achieve specific project deliverables, by coordinating the day-to-day activities related to the project(s).

Role Description

Work with project team to understand and assist with tracking all tasks and project assignments;

Gather and analyze information to support project proposal development and project implementation;

Participate in budget development;

Manage all aspects of casting for multiple projects;

Create and maintain databases;

Liaise with designers, suppliers and stakeholders to collect, create and manage design requirements;

Collect feedback from suppliers, vendors and project teams;

Compile and organize project documentation;

Assist with the allocation of resources to projects;

Provide administrative support for the senior creative team, as needed;

Coordinate travel arrangements, when required;

Perform all other related tasks


A minimum of TWO (2) years of experience working in international touring company, performing arts company (commercial - for profit), event management company, booking agency, advertising or marketing agency is required; candidates with no or irrelevant experience will not be considered

Previous experience in Project Coordination (project management, production management)  and Entertainment / Event Production is mandatory; candidates with no or irrelevant experience will not be considered

Passion for and knowledge of performing arts and the entertainment industry is a MUST.

Bachelor’s Degree in a relevant field (theatre, arts management, business administration, project management, event management, advertising, marketing) or the equivalent;

Ability to multitask effectively;
Strong written and verbal communication skills;
Exceptional problem solving skills;
Strong computer competence (MAC);
Superior relationship building skills;
Hard working, highly motivated, action and results oriented; 
Works well under pressure, thrives in fast-paced environments and has the ability to balance multiple priorities and deadlines;
Understands the value of working with others and the importance of maintaining a positive, enthusiastic and professional attitude;
Innovative, creative and curious;
International travel will be required, a valid passport is a must

Must be eligible to work in Canada
Evening and weekend work maybe required to meet deadlines


Additional Info:

Creativiva Inc.
Entertainment Producers & Experience Architects

This position is 5 days a week  Monday to Friday (9 am - 5 pm), Toronto West. 
This is a term contract position for 6 months with the possibility of extension.

How to Apply:

In your application, you must demonstrate why you believe you are an ideal candidate for this role and how you fulfill each requirement for this position. Please submit your cover letter and resume to with the subject “PROJECT COORDINATOR”.

We thank you for your interest. Only selected candidates will be contacted for an interview. Please, no phone calls.

Contact Info:



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