Project Assistant

Date Posted: Jun 20, 2013
Application Deadline: Jul 02, 2013
Start Date: Jul 15, 2013

Salary: $10.25/hr
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Organization's Field/Discipline:
Term: Contract
Career Level:

Organization Description

Ontario Association of Art Galleries
The Ontario Association of Art Galleries was established in 1968 to encourage the ongoing and cooperative development of Ontario's public art galleries,art museums, community galleries and related visual arts organizations. Incorporated in Ontario by letters patent in 1970, and registered as a charitable organization, OAAG aims to serve and represent all of Ontario's public art galleries as essential and valued cultural resources.

Job Description

This is a Young Canada Works position.

The Ontario Association of Art Galleries seeks a Project Assistant. This position will assist as required in all aspects of the organization and delivery of 2013 Data Exchange. The Project Assistant will be tasked with helping prepare the survey content and forms, contacting all OAAG member organizations (120), confirming participating members, sending out surveys, tracking returned surveys, answering member inquiries, and entering data into an itemized Excel spreadsheet.

The Project Assistant will gain skills in project coordination and will be introduced to Ontario public art galleries and artist-run centres. The Assistant will also gain valuable experience in database management, web development and communications.

The Association has a small staff, and the Project Assistant will be a key part in the data collection process of the report. We need someone who will work hard, be dedicated to getting the job done, and jump in to help out as needed. The Data Exchange is a major project executed once every ten years. We depend on all team players to fully contribute their skills and enthusiasm.

The 2013 OAAG Data Exchange will provide a clear, concise and accessible report that examines and interprets the activities of non-profit public art galleries across the province of Ontario based on their last completed fiscal year prior to August 31, 2013. Based on carefully compiled survey evidence and audited financial statements, this major research initiative will provide reliable data and significant information on public art galleries across Ontario, their audiences, members, activities, operations, collections and capital. OAAG anticipates working with a professional statistical consultant in the design, delivery and interpretation of the data. The report will expand upon findings in 1993 and 2003. The database and resulting report will provide invaluable tools for sectoral analysis, art gallery benchmarking, and future planning for the public art gallery sector (as well as for funders, policy makers, public art galleries, volunteer boards and the public).

This is an excellent opportunity to enhance your knowledge and appreciation of Canada's achievements and rich visual art and cultural heritage while honing your basic business and development skills and increasing your career contacts. This opportunity will give the selected candidate an overview of the past decade’s art museum and gallery activity in Ontario and a snapshot into an arts service organization’s annual activities.

Duration of Employment:

9 weeks beginning July 15, 2013, ending September 13, 2013
5 days/week, 9am - 5 pm. Mon-Fri
Paid 35 hours per week


Job Requirements:

- Declared interest in a career path in the visual arts and heritage sector
- Information and knowledge management education and/or experience
- Excellent attention to detail
- Excellent telephone and email skills, with tact and diplomacy
- Strong writing abilities in English
- Intermediate comprehension and speaking skills in French considered a significant asset
- Prior experience in digital media considered a significant asset (html/CMS)
- Solid Mac-based computer skills; demonstrated facility with Excel
- Superior people skills (good communicator)
- Excellent team player, with the ability to work independently and produce results
- Driver’s licence and willingness to drive is an asset

*You must be eligible for Young Canada Works.*

Additional Info:

OAAG is a registered charitable organization. Its vision is to be a vital and effective advocate for Ontario's dynamic public art galleries, serving and representing our members across the province as valued and essential centres of art and learning. OAAG's membership consists of over 200 art museums, public art galleries, artist-run centres, visual arts organizations, professional colleagues, and friends across Ontario. More information at

How to Apply:

To apply, please submit a cover letter listing any relevant art gallery or visual art related experience, a resume, along with the names and contact information of three references to:

Veronica Quach
Assistant Director
Ontario Association of Art Galleries
111 Peter Street
Suite 125
Toronto, ON M5V 2H1
f: 416-598-4128

The deadline is July 2, 2013 at 12 p.m. noon.

The Ontario Association of Art Galleries welcomes and encourages applications from the designated employment equity groups: visible minorities, women, persons with disabilities and aboriginal people.

No phone calls please. Only candidates selected for an interview will be contacted. Inquiries can be directed to

Applications received by the deadline will be measured and prioritized for interview opportunities against a template of the job requirements. We anticipate that there will be interview opportunities for a short list of at least five candidates. Applicants interviewed by the Assistant Director and Executive Director will be assessed again against the template. An offer of employment will be extended to one candidate. OAAG's policy deck is available online at and includes the ONTARIO ASSOCIATION OF ART GALLERIES ANTI-RACISM, ACCESS AND EQUITY POLICY AND HUMAN RIGHTS COMPLAINTS PROCEDURE.

Contact Info:

Name: Veronica Quach


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