Programming Coordinator

Date Posted: Dec 06, 2017
Application Deadline: Dec 20, 2017
Start Date: Feb 12, 2018

Salary: Based on experience
Province: Ontario
Region: Southwestern Ontario
City: Toronto
Organization's Field/Discipline: Cultural Industries
Term: Full-time
Career Level: Intermediate

Organization Description

Paradise Theatre
Following a highly anticipated renovation, Paradise Theatre re-opens this summer and is poised to be one of the nation's leading multi-purpose venues—offering a mix of film and performing arts in addition to a bustling full-service restaurant, intimate bar and inviting lobby area. A heritage designated Art Deco venue in Toronto's Bloorcourt neighbourhood, the theatre has been bringing people together since its original construction in 1910, before taking on the name Paradise in 1937. Committed to presenting first-rate performances and supporting original local artists, thinkers and performers, Paradise Theatre is proud to continue a century-long tradition of entertaining Torontonians.

Job Description

The Program Coordinator will support the activities of the executive team and specifically aid the Director of Programming with the day-to-day planning, scheduling, operations and analysis of the Theatre's programming and event offerings.

Theatre Programming
  • Report directly to Director of Programming
  • Conduct programming, community outreach, historic and event research
  • Maintain content and competitor tracking documents
  • Edit event copy as required
  • Schedule and update events in planning software
  • Create programming reports and presentations as required
  • Respond to general programming inquiries in person, by phone and email; review and record in-theatre comment cards
  • Liaise with theatre operations (GM, Technician, Box Office, Communications) and associated restaurant and bar to ensure event details are clearly communicated to the wider team
  • Develop and nurture relationships with a wide variety of stakeholders including programming partners, collaborators and consultants
  • Be available some evenings and weekends to be represent Paradise Theatre as an on-site contact
  • Be an internal point person and provide training to any new Programming team members, interns and consultants 
Theatre Administration
  • Provide general administrative and coordination support to the Programming and Communication teams
  • Create, update and audit content, contact and event records in database
  • Coordinate content delivery and returns, ensuring the smooth and timely movement of all necessary materials
  • Work closely with the Communications team to aid in outreach and event promotions
  • Track payments and liaise with bookkeeper
  • Liaise with regulatory bodies to assess and obtain event-specific permits
  • Produce and manage the distribution and return of event contracts


  • 2-3 years of administrative and coordinating experience in the music, performance arts, festival and/or special events sectors
  • Proficient in coordinating cultural projects and events
  • Experience with using a CRM system
  • Management of multiple projects and deadlines
  • Adept with creating and running timely reports
  • Skillful in editing copy
  • Degree in arts administration or equivalent preferred 
Skills and Assets
  • Establish and maintain effective and positive working relationships with management personnel, members of the community and other stakeholders
  • Exceptional detailed written and verbal communication skills with internal and external stakeholders
  • Exceptional interpersonal skills
  • Ability to analytically interpret data
  • Outstanding attention to detail
  • Ability and desire to work with outside consultants and mentors
  • Solutions and detail-oriented individual with a high degree of professionalism
  • High energy, personable, and team-oriented collaborator
  • Fast-paced independent worker
  • Seeks new demanding challenges
  • Passionate about the cultural sector, community and events programming
  • Proficient in Google Apps, Skype, Excel, Word, Outlook, Trello, Salesforce, Facebook and PowerPoint
  • Additional languages (specifically French, Italian and Portuguese) would be an asset

Additional Info:

Compensation Package: A competitive salary and package offer including comprehensive benefits, 3 weeks paid holiday (in addition to statutory holidays) and a flexible work schedule.

How to Apply:

Please email your cover letter and resume to Jessica Smith, Director of Programming at

Contact Info:

Name: Jessica Smith


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