Production Coordinator

Date Posted: Sep 01, 2017
Application Deadline: Sep 12, 2017

Salary: TBD
Province: Ontario
Region: Southwestern Ontario
City: Windsor
Organization's Field/Discipline: The Arts
Term: Part-time
Career Level: Intermediate

Organization Description

Windsor Symphony Orchestra
Our Mission:
Connecting people of Windsor and Essex County through the power and passion of music. 
Our Vision:
Through exceptional performance and education, we are an indispensable cultural asset within the Windsor-Essex community.

Job Description

The Production Coordinator is responsible for carrying out duties related to WSO orchestral and small ensemble services.  

The Production Coordinator’s duties include administration and implementation of all elements of stage production for WSO services, including but not limited to:
  • Oversee production of all Orchestra services as assigned by Director of Operations: ensure crew are informed and organized, coordinate stage setup, ensure that all terms of Master Agreement are enforced at orchestra services;
  • Present for all Orchestra services as assigned by Director of Operations, including but not limited to rehearsals, main stage concerts, runouts, small ensembles (Kids Concerts, Gift of Music, Quartet/Quintet), in-school education concerts, and auditions;
  • Stage Management in the absence of appropriate WSO or IATSE Crew members (Stage Manager must be approved by Director of Operations prior to concert run, in coordination with IATSE Business Manager);
  • Crew member for all runout services and non-IATSE Capitol Theatre services as assigned: Intimate Classics, In-school education services, Small Ensemble, WSO Rocks, Messiah etc.;
  • Attend weekly Operations staff meeting & communicate all production needs to Operations staff;
  • Initial creation of Tech Plans for season– crew call times, stage access, equipment & tech needs;
  • Coordinate all WSO Capitol Theatre rehearsal & performance logistics with Capitol Theatre Manager & Technical Director; ensure all technical and scheduling details & changes are communicated with Capitol staff;
  • Organization and inventory of WSO equipment;
  • Organization of all necessary equipment for orchestra services, including assessing equipment rental and/or purchase needs (minimum of 4 weeks in advance of performances);
  • Other duties as assigned


  • College diploma or university degree, preferably in Arts Administration or Performing Arts;
  • Minimum two years’ experience in a performing arts environment;          
  • Knowledge of stagecraft and technical elements of stage production, and an interest for and understanding of classical music and it’s traditions;
  • Strong organizational, interpersonal and problem-solving skills, and the ability to communicate clearly with diverse groups of performers and technicians;
  • Ability to adapt to new technologies, tools and processes;
  • A creative approach to tackling logistical challenges;
  • Experience working with a professional orchestra, opera, theatre, or related company and knowledge of classical and orchestral music and formal music training are assets for this position.

Additional Info:

Working Conditions

The nature of the WSO’s rehearsal and performance schedule requires flexibility and adaptability with regards to the scheduling of shifts. The incumbent will be expected to work flexible hours including daytimes, evenings and weekends, and hours will vary according to the timing of orchestral services. The Production Coordinator will be scheduled for 16-20 hours a week, to a maximum of 600 hours per fiscal year, on a flexible schedule. Hours for each week will be determined through consultation with the Director of Operations on a monthly basis.
The Production Coordinator’s work will take place in a variety of settings including but not limited to the Capitol Theatre, St. Clair Centre for the Arts, various schools and community locations throughout Windsor-Essex County, and the WSO offices.
The Production Coordinator must have a valid drivers’ license and regular access to a vehicle. Travel outside of Windsor city limits is required for some services (mileage compensation available).

Physical Requirements
Alongside WSO crew, the Production Coordinator participates in the setup and movement of instruments and equipment essential to WSO performances and rehearsals. The Production Coordinator must be able to lift 40lbs, stand for extended periods of time and perform various physical tasks with few breaks.

How to Apply:

Please submit resume and cover letter by email to Stephanie Marshall by no later than September 22, 2017:

Contact Info:

Name: Stephanie Marshall
Telephone: 519-973-1238
Telephone Ext.: 20


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