P-Shift Coordinator, 6-month contract

Date Posted: Oct 05, 2017
Application Deadline: Oct 30, 2017
Start Date: Oct 16, 2017

Salary: TBD
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Organization's Field/Discipline: Doesn't apply
Term: Contract
Career Level: Intermediate

Organization Description

University of Toronto Press
UTP Publishing, a leading North American academic publisher, consists of two publishing divisions: Higher Education, publishing course books for the post-secondary market, and Scholarly Publishing, publishing books for academics, students, and the informed reader.

Job Description

Want to work with Canada’s leading scholarly publisher? Then, come and join our incredible P-Shift team.

Here’s Our Current Opening:
Position:                      P-Shift Coordinator, 6-month contract
Reports To:                  Manager, P-Shift
Division:                      Journals
Location:                      North York, Dufferin & Steeles area

Here’s what you’ll be doing…

In this role you will coordinate book project intake and assign projects for the P-Shift team; manage project and time tracking tools, perform monthly client billing and other administrative duties as assigned.
Key Responsibilities include:
  • Project intake: Using online time- and workflow-tracking software, handles all book project intake by preparing files and assigning each project as appropriate.
  • File processing: Using customized eXtyles software, applies styles to all journal manuscript files and runs assorted automatic processing functions as appropriate. Processes files correctly and in a timely manner and exports ready XML.
  • Project coordination: Corresponds with clients and vendors and performs project-management tasks.
  • Administration & Documentation: Creates and maintains internal documentation for P-Shift department; prepares monthly billing information; prepares agendas and takes minutes for team meetings; monitors database update logs.


Here’s what we are looking for….
Education, Qualifications and Experience:
  • You have experience in a scholarly or educational publishing environment (production and/or editorial) and/or digital publishing
  • You’re proficient in MS Word, including working with Styles functions and using regular expressions with Wildcards to perform tasks
  • You are familiar with the elements of scholarly books and journals
  • You have some knowledge of XML workflows and/or EPUB production
Knowledge, Skills and Attributes:
  • You are incredibly organized, self-motivated, and goal-oriented
  • You have excellent communication skills and understand the importance of customer service
  • You exhibit patience and grace under pressure; multiple and competing priorities are an accepted challenge rather than a terrifying concept
  • You consider yourself to be tech-savvy
  • You’re excited about the idea of working in a learning environment and enjoy collaborating with a team
  • You are innovative, creative, and forward thinking
  • You understand there is always more than one solution to a given problem, and you are eager to hear other people’s ideas and solutions
  • You are a good fit with our core values of respect, innovation, and accountability

Additional Info:

About our P-Shift Team
The P-Shift team is responsible for the XML-first-workflow that our Books and Journals Publishing divisions use and creates retail-ready EPUBs for the vast majority of books published. P-Shift also maintains a portfolio of external publisher clients who are located throughout North America for whom we provide these same services as well as other services related to editorial and typesetting support. We are an engaged and collaborative team who enjoy working with one another; we are known for sharing chocolate, new ideas for development, technical solutions to technical problems, and the occasional baby animal picture. As a team we are dedicated to supporting our two publishing divisions and we take great pride in helping all of our external publisher clients meet their e-publishing goals.
About University of Toronto Press
Our organization is steeped in a rich history (UTP was founded in 1901) and today is Canada's leading scholarly publisher and one of North America’s premier academic presses. Our authors praise us for our commitment to quality and innovation and for our ability to successfully market books both in North America and around the world. We are honoured and proud that many of our books have received a number of awards.

Through the operation of several complementary divisions, it is our mission to publish exemplary works of scholarship, and to disseminate knowledge widely for the benefit of society. In addition to publishing books, we own and publish numerous high profile scholarly journals, distribute books to a broad range of other publishers through our warehouses in Toronto and Buffalo and operate highly regarded and successful campus stores for the University of Toronto.
We operate with mutual trust, respect, and integrity. We communicate in an open, honest, sensitive, and intelligent manner. We acknowledge the diversity, dignity, and worth of all individuals and respect their competencies and contributions. We seek continuous improvement, and foster an environment that encourages creativity and inspires people to make a difference. We are committed to making UTP a great place to work and grow!

How to Apply:

Interested in Applying?
Please send your resume with a covering letter by October 30, 2017, to: hr@utpress.utoronto.ca
Please indicate, P-Shift Coordinator in the subject line and your salary expectations in the covering letter.
We truly thank all applicants for their interest in joining the Press, only those candidates considered for an initial interview will be contacted.

The University of Toronto Press encourages applications from all qualified candidates. If you need accommodation at any stage of the application process or want more information on our accommodation policies, please contact Human Resources at hr@utpress.utoronto.ca or 416.978-2239 ext. 2255.

Contact Info:

Name: Kathryn Laub
Telephone: 416-978-2239
Telephone Ext.: 2255
Email: hr@utpress.utoronto.ca
Website: University of Toronto Press


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