Grants Coordinator

Date Posted: Aug 23, 2017
Application Deadline: Sep 14, 2017
Start Date: Oct 09, 2017

Salary: $18/hour
Province: Ontario
Region: Eastern Ontario
City: Kingston
Organization's Field/Discipline: The Arts
Term: Full-time
Career Level: Entry level/ intern

Organization Description

Kingston Arts Council

The Kingston Arts Council (KAC) provides strategic leadership and services for the arts - as funder, champion, advocate, expert, and resource - in Kingston and surrounding area. The KAC aims to strengthen arts and culture in the community by acting as a network for diverse groups, arts organizations, and artists across all disciplines and as a facilitator of opportunities to experience the arts as a creator, viewer, participant, and/or supporter. The Kingston Arts Council administers a key annual funding program, the City of Kingston Arts Fund and supports in the administration of the Nan Yeomans Grant for Artistic Development. 

Job Description

The Kingston Arts Council (KAC) is seeking a Grants Coordinator to join its small, dynamic team. Located in Kingston, Ontario, the KAC is the region’s primary resource for arts information and support. Through communications, programming, funding, and advocacy, the KAC promotes the creation, development, and appreciation of the arts in Kingston and supports artistic growth and engagement for arts organizations and artists at all levels of their careers.

The Grants Coordinator is responsible for the administration and oversight of policies and procedures for the KAC’s two funding programs: the City of Kingston Arts Fund and the Nan Yeomans Grant for Artistic Development. Working closely with the Executive Director and the Administrative and Communications Officer, the Grants Coordinator develops and implements outreach strategies and ensures best practices and evaluative measures are maintained. The Grants Coordinator is responsible for connecting with the arts community to raise awareness about funding opportunities available and act as a resource to artists, organizations and collectives.

This position is ideal for an energetic individual and team player with a keen eye for data, detail and procedures, education and interest in arts administration, and a passion for the arts. The individual will play a key role in the development of the KAC’s role as an arts funder and will have the opportunity for professional growth through coaching and training.

Key areas of responsibility
Develop grant administration plans, application guidelines, forms and additional materials
Implement AODA requirements for all grant program materials
With the ED, identify candidates for juries and oversee peer-review process and meetings
Manage application process, ensuring compliance with grant requirements, including approval and filing of satisfactory final reports
Monitor the performance of grant recipients throughout the grant cycle
Implement organized administration of grants, including issuing cheques
Maintain an accurate and useful national and provincial grants database
Be the main point of contact for CADAC
Work with the ED to investigate potential streams of revenue to develop new funding opportunities
Assist in the preparation and presentation of a variety of reports
Perform administrative duties including but not limited to mail, correspondence, scheduling of meetings, and maintaining filing systems

Be the main point of contact for grant applicants
Answer general inquiries from the public regarding the grant guidelines and application process
Represent the organization in meetings with grant applicants or events as required
Raise awareness of grant programs to the arts community; this includes speaking engagements, attending events on behalf of the KAC, and meeting with potential applicants  
Sustain relationships in the local arts community and share knowledge of granting opportunities
Work with the Administrative and Communications Officer to disseminate key grant information
Work with the ED to create professional development opportunities, i.e. coordinate a grant writing workshop or information session on local, provincial and federal grants


The ideal candidate will be a university or college graduate in the early stage of their career with 1-3 years of work experience (including part-time employment, internships, co-op placements, volunteer work, etc.), with the following qualifications, skills and competencies:
University degree from a Canadian university or college
Minimum of 1 years experience in a related field
Knowledge and understanding of the role of an arts council within the arts and cultural community
Knowledge and experience working with artists, funders and/or issues related to the non-profit arts sector
Excellent writing skills, including copy editing, proofreading and ability to write a variety of documents clearly and correctly
Superior interpersonal communication skills and a facilitative, respectful style in dealing with colleagues, applicants, and grantees (in person, on the telephone, and via email)
Basic financial and statistical data analytical skills
Knowledge of basic software (Microsoft Office) and strong capacity to learn new programs including databases. Knowledge of SUMAC and CADAC considered an asset
Able to meet deadlines and complete projects in a thorough and timely manner
Proactive, resourceful, hard-working and able to work as a self-sufficient member of a small team
Able to work well in a structured, open-concept environment and adapt to a professional office culture
Enthusiastic, curious, and passionate about the non-profit/charitable arts sector
Impeccable integrity, discretion, and confidentiality
Willingness and ability to work some evenings and weekends

How to Apply:

The KAC is an equal opportunity employer and is committed to fair and accessible employment practices. We encourage applications from all qualified candidates. While we appreciate all applications, only those selected for an interview will be contacted. No telephone or walk-in inquiries, please. All applications are considered confidential.

Please send cover letter and resume in a single file, PDF format. Label the file as SurnameFirstname.pdf and send via email to Danika Lochhead, Executive Director at

Contact Info:

Name: Danika Lochhead
Telephone: 613-546-2787


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