Festival Coordinator

Date Posted: Aug 11, 2017
Application Deadline: Sep 08, 2017

Salary: $17 - $20 per hr
Province: Ontario
Region: Eastern Ontario
City: Belleville
Organization's Field/Discipline: The Arts
Term: Contract
Career Level: Doesn’t apply

Organization Description

Belleville Downtown DocFest- International Documentary Film Festival
Belleville Downtown DocFest is a volunteer-run-not-for-profit collective that organizes an annual documentary film festival which is held on the first weekend in March.

Job Description

Belleville Downtown DocFest Organizing Committee is seeking a confident, technically proficient and experienced coordinator to manage all aspects of DocFest, particularly the website, printed and on-line program, marketing and sponsorship. This is a part-time contract position with a flexible work cycle. Ideally we are looking for someone to spend two or three days a week in Belleville between January and mid-March, and the entire week of the festival (Monday February 26 - Sunday March 4, 2018). The committee can offer free accommodation if needed.

Duties include but are not limited to:
  • Overseeing/updating the DocFest website;
  • Working with the sponsorship sub-committee to provide info packages to potential sponsors, confirm sponsorships, keep confirmed sponsors fully informed/updated of related festival details, track and collect sponsorship donations;
  • Maintaining an active Social Media presence for DocFest;
  • Assisting with writing and distribution of media releases; *
  • Managing all aspects of the printed program (advertising, layout, articles, print and distribution);
  • Liaising with downtown businesses and Belleville Downtown Improvement Association (BDIA) to promote DocFest;
  • Assisting with print traffic;
  • Liaising with graphic designer re planning and production of print promotional materials (rack cards, Festival Passes, programs, posters, etc)
  • Assisting as needed with ad design, signage, posters, etc;
  • Liaising with Loyalist College student screening event;
  • Strengthening connections with local hearing-impaired and Indigenous communities;
  • Assisting with technical set-up (sound and projection) in screening rooms;
  • Assisting with grant applications;
  • Writing a wrap-up report for 2018. This report should summarize the activities of the position and make recommendations for the following year;
  • Other duties as requested by the DocFest Organizing Committee;


  • University or college degree/diploma or equivalent with experience in event management and a demonstrated interest in film;
  • Previous event or festival experience preferred;
  • Experience with content management systems such as Word Press, source code and slugs; *
  • Proven project management experience, including a track record of delivering complex projects on time and on budget; *
  • Graphic design knowledge and experience an asset;
  • Excellent written and communication skills;
  • Excellent time management and problem solving skills with a high level of attention to detail;
  • Ability to meet tight deadlines and to prioritize tasks; *
  • Positive attitude and a willingness to learn;
  • A mature, confident team player who is able to maintain a sense of humour in a fast-paced environment;
  • Must have full availability for entire DocFest week (February 26 – March 4, 2018);
  • Future availability for DocFest would be an asset as this could become a full time job in two or three years;

Additional Info:

Belleville Downtown DocFest - International Documentary Film Festival
The DocFest Organizing Committee is a volunteer-run-not-for-profit collective that organizes an annual documentary film festival. The 7th  annual Belleville Downtown DocFest will take place March 2 – 4, 2018. DocFest features a Friday night Opening Gala film preceded by a Green Carpet Reception and followed by a live musical performance. 50 films are shown on five screens at four venues over the three-day event. 700 Festival Passes are sold with a cumulative audience of approximately 4,500.

How to Apply:

Please forward your cover letter, resumĂ© and electronic portfolio showing your technical capabilities, by email with ‘Festival Coordinator’ in the subject line.
* Please provide examples of your work in these areas.
Please note in your cover letter where you saw this job posting.
We thank all applicants for their interest but only successful candidates will be contacted for an interview.
All applications are considered confidential.

Contact Info:

Name: Penny
Email: info@downtowndocfest.ca
Website: Belleville Downtown DocFest, International Documentary Film Festival


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