Education and Camp Coordinator

Date Posted: Nov 07, 2017
Application Deadline: Nov 20, 2017
Start Date: Nov 30, 2017

Salary: $18.50 / hour
Province: Ontario
Region: Hamilton Area
City: Hamilton
Organization's Field/Discipline: The Arts
Term: Contract
Career Level: Intermediate

Organization Description

Hamilton Conservatory for the Arts

Hamilton Conservatory for the Arts
Founded in 1997, the Hamilton Conservatory for the Arts is an educational facility that offers over 100 arts programs for people of all ages. In addition to the school, HCA’s charitable arm Culture for Kids in the Arts is dedicated to providing arts education to young people across Hamilton, regardless of their financial circumstances.  HCA is also home to a variety of professional arts activities including the HCA Concert Series, HCA Gallery and HCA Dance Theatre, and hosts other guest events year-round.

Hamilton Conservatory for the Arts Dance Theatre
HCA Dance Theatre was founded in partnership with the Hamilton Conservatory for the Arts (HCA) in 2001 as an incorporated non-profit organization. HCA Dance Theatre’s Mission is to make the art of dance visible and accessible to all Hamiltonians. The vision for HCA Dance Theatre is as an incubator for dance in Hamilton and the surrounding region. As such, HCADT acts as an umbrella and works to develop awareness, accessibility and audiences for the art of dance.

Job Description

Hamilton Conservatory for the Arts is hiring for a short, maternity leave contract. The Education and Camp Coordinator is part of the leadership team at HCA, overseeing the general program operations of Education Initiatives such as Field Trips, Workshops, Co-op Student Placement, Early Years programs and Summer Camp, within the guidelines of HCA's mandate and policies. 

22 hours weekly from November 30 to June 15 
32 hours weekly from June 18 to August 31

Education and Camp Coordinator Roles and Responsibilities:
(responsibilities can include, but are not limited to:)

  • Working with the Artistic Director to schedule and contract instructors for Field Trips
  • Work directly with School Boards, community organizations, teachers and artists, maintaining positive, professional relationships and clear communication
  • Liaise with School Registrar to manage scheduling conflicts
  • Support HCA Administration marketing campaigns and marketing materials for Field Trips, as necessary
  • Support artist instructors: address any concerns or questions and provide materials and equipment support (including inventory for costumes and props)
  • Support and document curriculum development (works to create Story kits and Training Manuals for all Field Trips
  • Cultivate new connections and partnerships in the community (arts and education)
  • Support the launch of new programming through the management of staffing, schedules, communication, feedback
  • Coordinate workshops: communication, scheduling, artist contracts, coordinate feedback/evaluation tools
  • Facilitate the hiring co-op students
  • Complete ongoing training, log and progress reports for Co-op students throughout the term
  • Manage relationships with Coop teachers
  • Work with HCA Administration to identify and create work plans
  • Evaluate progress of co-op students

  • Work closely with the Artistic Director and Early Years Faculty in implementing programming suitable for age group
  • Develop and implement new outreach strategies with the Artistic Director and HCA Marketing team
  • Support the Artistic Director in the hiring of new Early Years instructors/artists, as needed
  • Manage communication with partnering organizations, school boards, teachers and artists
  • Cultivate new connections and partnerships in the community (arts and education)
  • Act as the point person between HCA Administration, Summer Camp staff, Co-op Students and volunteers, and campers and their families, maintaining clear communication
  • Create a work flow for weekly programming, ensuring proper coordination of logistics is in place (equipment, permission forms, accommodation as needed)
  • Manage Summer Staff and Volunteer schedules, building positive team-oriented relationships
  • Supervise a combination of Before-Care/ After-Care, lunches and breaks with support from Summer Camp staff and Co-op students
  • Ensure policies and practices outlined in the staff manual are being followed;
  • Support Summer Camp promotion via social media and other online communication tools, such as writing blog posts
  • Collect and organize photos to update website and social media
  • Conduct regular on-site work place and health and safety inspections
  • Provide weekly reports on attendance and programming, flagging challenges and successes, and consolidating recommendations for improvement and efficiencies
  • Minor physical labour (setting up chairs)
  • Troubleshoot day-to-day challenges, seeking solutions and aiming for a quality experience for team and campers


The successful candidate will have:
  • 2 years minimum education, camp or similar experience
  • A valid vulnerable person sector check (upon start date)
  • Current First Aid and Child CPR training (upon start date)
  • A compassionate demeanor, with quality at the core of their work values
  • Proven administrative and organizational skills, with an ability to multi-task and meet deadlines
  • A collaborative approach, with a comfort being the liaison between a diverse team of staff, volunteers, students and guardians
  • Ability to problem solve and work independently
  • Ability to provide leadership, counsel, motivation, and supervision to staff, students and volunteers
  •  Ability to set objectives, delegate and prioritize workflow such that goals are efficiently met
  • Knowledge of health and safety regulations specific to school and camp settings an asset
  • Excellent verbal and written communication skills
  • A combination of education and experience that demonstrates the ability to perform the responsibilities of this position may be considered in lieu of stated requirements

Additional Info:

About the Hamilton Conservatory for the Arts:
The Hamilton Conservatory for the Arts is located at 126 James Street South in Hamilton, Ontario, Canada.  Students of all ages can immerse themselves in over 100 arts programs including music, dance, visual arts, acting and more.The historic Hamilton Conservatory for the Arts features 18 soundproof music rooms, inspiring visual arts studios, spacious dance studios, an acoustically perfect recital hall and an art gallery.
At HCA we pride ourselves on the quality of our programming, the professional credentials of our instructors and the wide selection of classes within each discipline from which our members can choose. We offer dance classes in ballet, jazz, modern dance, hip hop and creative movement. Music students can choose from private lessons in; piano, strings, woodwind, guitar, drums and vocal music. We also offer group music classes such as Yamaha Keyboard classes, Theory, group violin classes and Orff.  HCA’s Triple Threat program allows students to train in singing, acting and dancing.  Our acting classes for children encourage imagination and self-expression. For students interested in visual arts, we offer arts classes for children and teens and courses in Classical Realism and Photography for adults.
For more information, visit

How to Apply:

Interested applicants are invited to send their CV and cover letter in a single PDF file to: Jessica Lea Fleming, HCA Operations Manager, Only candidates considered for an interview will be contacted. No phone calls please.

Contact Info:

Name: Jessica Fleming


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