Date Posted: Nov 25, 2013
Application Deadline: Dec 11, 2013
Start Date: Jan 01, 2014

Salary: $37 760 - $56 640
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Organization's Field/Discipline:
Term: Full-time
Career Level:

Organization Description

Ontario Arts Council
The Ontario Arts Council is a publicly funded agency of Ontario’s Ministry of Tourism, Culture and Sport. OAC’s primary purpose is to award grants to professional artists and arts organizations.

Job Description

The Ontario Arts Council is a publicly funded arm’s-length agency of Ontario’s Ministry of Tourism, Culture and Sport.  OAC’s primary purpose is to award grants to professional artists and arts organizations.

Under the guidance and support of the Visual Arts and Craft Program Officers, the Program Assistant provides key administrative and logistical support to granting processes and communicates detailed information to applicants on the grant programs.

Principal Responsibilities are:
• Coordination of applications and support material, including the opening and data entry of grant applications
• Responding to inquiries about the grant programs by phone, e-mail or in person
• Supporting the grant  assessment panels by taking notes, managing the score-sheet and running the audio-visual equipment
• Cheque requisitioning
• Mass mailings and correspondence
• Making logistical arrangements for meetings, such as room bookings, hotel, travel and meal arrangements
• Sorting and filing


Key Selection Criteria/Qualifications:
• Bilingualism in reading, writing and verbal communication skills in English and French at the advanced level is a requirement
• Experience in an administrative capacity combined with relevant training and/or education
• Intermediate to advanced proficiency with Word and Excel is essential
• Technically adept in the use of a variety of audio-visual equipment
• Strong ability to work under pressure to meet tight deadlines in a fast-paced environment with multiple priorities
• Highly organized, attentive to detail, multi-tasking individual with strong time management skills
• Works well independently as well as collegially with others as part of a team
• Ability to communicate in a professional demeanor with a customer service focus to a diverse community of individuals internally and externally
• Supportive, positive attitude in support of artists and arts organizations that have different needs and capabilities
• Understanding, appreciation and experience with a broad range of art forms, particularly visual arts and crafts, and not-for-profit arts administrative experience are considered assets
• Experience with databases and web-based platforms
• Physically able to lift and push up to 25 pounds on occasion is an asset
• Ability to work overtime periodically

Additional Info:

If you are a person with a disability and require accommodation in any stage of the recruitment process please contact Nina Small at 1-800-387-0058 x 7426 or

The Ontario Arts Council is proud to be an equal opportunity employer and strongly supports and values diversity in the workplace. Applications from all qualified candidates are welcome and individuals from equity-seeking groups are encouraged to apply. While we thank all candidates for their interest, only those selected for interview will be contacted.

How to Apply:

Qualified candidates are invited to submit a cover letter and resume, by December 11, 2013 using one of the following methods:

Mail: Ontario Arts Council, Human Resources Office, FILE #09-13, 151 Bloor Street           West, 5th Floor, Toronto, Ontario  M5S 1T6

Online:  Online Application Form (

Contact Info:



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