Assistant to the President & Publisher

Date Posted: Sep 12, 2017
Application Deadline: Sep 22, 2017

Salary: TBD
Province: Ontario
Region: Metro Toronto Area
City: Toronto
Organization's Field/Discipline: Doesn't apply
Term: Full-time
Career Level: Intermediate

Organization Description

Penguin Random House Canada
Penguin Random House ( is the world’s most global trade book publisher. It was formed on July 1, 2013, upon the completion of an agreement between Bertelsmann and Pearson to merge their respective trade publishing companies, Random House and Penguin, with the parent companies owning 53% and 47%, respectively. Penguin Random House comprises the adult and children’s fiction and nonfiction print and digital trade book publishing businesses of Penguin and Random House in the U.S., U.K., Canada, Australia, New Zealand, India and South Africa, and Penguin’s trade publishing activity in Asia and Brazil; DK worldwide; and Penguin Random House Grupo Editorial’s Spanish-language companies in Spain, Mexico, Argentina, Uruguay, Colombia, and Chile. Penguin Random House employs more than 10,000 people globally across almost 250 editorially and creatively independent imprints and publishing houses that collectively publish more than 15,000 new titles annually. Its publishing lists include more than 70 Nobel Prize laureates and hundreds of the world’s most widely read authors.

Job Description

Assistant to the President & Publisher
Penguin Random House Canada is looking for an Assistant to provide administrative and everyday support to the President & Publisher. This is a unique opportunity for a candidate to learn the mechanics of the Canadian book business, with an emphasis on publishing and editorial processes, and best practices and budgeting. It will put you in contact with a wide variety of internal and external publishing colleagues, authors, agents and industry professionals in a fast paced learning environment.
 What You’ll Do:
  • Coordinate and maintain the calendar of the President and Publisher: booking all travel, business lunches, personal appointments, organizing conference calls, meetings, book fairs, festivals, and coordinating schedules across different continents and time zones.
  • Prepare or assist in the preparation of correspondence, special reports or projects; respond to phone calls; organize and respond to mail; provide budget support; compile material for meetings, launches and conferences; create PowerPoint presentations.
  • Plan and manage internal and external events, including formal receptions, informal gatherings between colleagues, all executed with an eye to detail regardless of scale.
  • Prepare and compile documents and agendas for regularly scheduled meetings.
  • Coordinate and keep up to date databases managing the flow of information across the imprints at PRHC.
  • Coordinate information and update materials used to showcase PRHC imprints, authors, publishers and editors at international book fairs and festivals.
  • Liaise with editorial assistants, the EA to the CEO and the direct reports and peers of the President & Publisher on a daily basis.
  • Work as needed to support the Deputy Publisher.
 About You:
  • You have a high degree of interest in the publishing landscape and the Canadian books industry.
  • Thrive in a fast-paced environment.
  • Strong computer skills, including proficiency with Microsoft Office suite, Adobe Acrobat Pro and Outlook.
  • Comfortable using online collaboration tools. (e.g. Google Docs, Slack)
  • High level of accuracy and attention to detail.
  • Highly organized individual with the ability to prioritize multiple responsibilities.
  • Ability to identify need for changing systems and methods and to establish and execute them, with a keen eye for improvement and the initiative and drive necessary in initiating new practices.  
  • Dynamic thinker in possession of excellent time management skills, flexibility and resourcefulness under pressure.
  • Strong communication and copywriting skills to liaise effectively with team members, agents, authors, as well as external clients and contacts.
  • Ability to work independently much of the time.
  • Ability to understand and anticipate the needs of the President & Publisher, and work in a confidential environment.
  • An eye for good design.
  • Professional, positive attitude with a willingness to learn.
  • University degree or post-secondary education.
  • Some experience in publishing or a creative environment a benefit but not required.
  • Some experience with executive support at a senior level a benefit but not required.
  • A love of books.
The position is located in our Front Street office and reports to the President & Publisher.
Interested candidates should submit a cover letter and their resume to by September 22, 2017.
We appreciate the interest of all applicants; however only those candidates selected for an interview will be contacted.
Penguin Random House Canada encourages applications from all qualified candidates. Contact Human Resources at or 416-364-4449, if you need accommodation at any stage of the application process, or want more information on our accommodation policies.

How to Apply:

Please apply on our website, and submit your cover letter and resume to

Contact Info:

Name: Nicole Galivan
Telephone: 4169571557


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