Administrative Assistant

Date Posted: Dec 13, 2016
Application Deadline: Jan 31, 2017
Start Date: Dec 13, 2016

Salary: 12.75
Province: Ontario
Region: Ottawa Area
City: Ottawa
Organization's Field/Discipline:
Term: Part-time
Career Level:

Organization Description

Chayle Jewellery Studio

Started in 2013 by artist goldsmith Chayle Cook, the studio produces contemporary and unique jewellery for professionals and artists using only responsible and ethical practices. Each collection is exclusively designed and handmade in Ottawa using fair-trade gemstones, Canadian diamonds, and recycled sources of precious metals. The collections are carried by multiple store fronts, online stores, and custom designs can be special ordered directly from the designer.

“Capturing the simplicity and modern elegance of hammered precious metals.”

An everyday art piece.
Expertly crafted in Ottawa, Canada


Job Description

The Opportunity:

I am looking for a reliable and resourceful administrator who is positive and engaging with clients and colleagues. This position will bring you the opportunity to work behind the scenes in the jewellery and design industry. This person will assist and work closely with me (the owner and designer, Chayle Cook) to build relationships with clients, promote new jewellery collections, prepare reports on sales and inventory, and keep the vision of the company on track. The tasks of this position are primarily cloud based and can be accessed from the assistant's home office. A strong understanding and competence with technology, social media and communications will be required. Meetings with the owner will be held once a week to catch up on the previous week, mediate any issues, and discuss ideas for the week ahead.

The Position:
Administrative Assistant
Part-time 5-10 hours/week (work from home, weekly meeting for review)
Starting $12.75/hour (raise after 6 months, holiday bonus, and 40% staff discount)



  • Communicate with clients
  • Communicate with suppliers
  • Schedule meetings
  • Prepare invoices
  • Prepare deliveries
  • Prepare shipments
  • File bills/expenses
  • Draft purchase orders
  • Follow up on client's overdue payments
  • Track inventory
  • Create restock requests for low inventory
  • Create timeline estimates for production orders
  • Create quotes for clients
  • Update webshop (shopify)

Personal Traits

  • Good with people
  • Reliable
  • Patient
  • Self-directed
  • Calm
  • Good problem solver
  • Resourceful
  • Independent worker
  • Able to work from home


  • Excellent written and spoken english
  • Computer skills (word processing, spreadsheets, ical, instagram, basic html, quickbooks)

Bonus skills (but not a requirement)

  • Experience with book keeping or data entry
  • Experienced in luxury product sales
  • Experienced in the jewellery trade
  • Experienced in communications or marketing
  • Fluent in French (especially written)

Additional Info:



How to Apply:

Application process:

  • CV (education, skills, work experience, references)
  • Cover letter (introduce yourself; why are you interested in this position? how could this position benefit you? what would you bring to the company?
  • Interview (phone first, then in person)

Application Deadline: January 31, 2017

I thank everyone who applies for their interest and will contact the individuals selected via phone for an in-person interview. Please ensure to upload a single .pdf document combining both CV and cover letter by the application deadline. (Note that this position may be filled prior to the deadline if a suitable candidate has been identified.)

Email your application to Chayle Cook at


Contact Info:

Name: Chayle Cook
Telephone: 613-324-8851


Login to post a job now, or to manage your existing posts.

Forgotten password?
Register (new user).